Procurement Officer

About our organization

Orant Charities Africa (OCA) is a non-governmental organization serving in rural communities of Malawi. It was founded and registered as an NGO in Malawi in 2014. OCA serves in Malawi through implementation of development programs. It operates in the following thematic areas; Healthcare, Water, Sanitation and Hygiene (WASH), Education, Agriculture, Business Development, and Energy and Environment. You may read further about Orant at https://www.orantcharitiesafrica.org. We are hiring the following positions:

Title: Procurement Officer
Reports to : Finance Manager
Location: Kasese – Dowa

Job Summary

The Procurement Officer will be responsible for managing procurement processes, ensuring timely acquisition of goods and services, and maintaining compliance with organizational and donor procurement policies. The individual is integral in ensuring cost-effectiveness of purchases and availability of goods and services for smooth running of the programmes. This position is also responsible for drafting procurement policies, tracking expenditure and ensuring all activities meet strict transparency and accountability standards.

Key Responsibilities

The job holder is expected to perform the following duties and responsibilities;

• Plan and execute procurement activities in line with organizational policies, procedures and legal requirements
• Prepare and issue purchase orders, request for Quotations/Proposals, bid documents, and contracts with suppliers/service providers
• Source and evaluate suppliers to ensure quality and cost-effectiveness
• Maintain accurate procurement records, documentation and supplier database
• Develop, review, and update t Procurement Policies, Manual and Standard Operating Procedures
• Monitor stock levels and coordinate with other teams
• Provide guidance to staff to ensure adherence to procurement policies, laws, and best practices
• Ensure transparency, fairness, and accountability in procurement processes
• Assist in tracking procurement budgets and expenditures
• Provide oversight in the movement and delivery of goods and services to various departments and project locations
• Conduct market surveys and price analyses
• Support audits and ensure compliance with donor and organizational requirements
• Coordinate with the Facilities department in disposal of assets inline with organisation polices

Qualifications and Experience

• Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration or related field
• Those with a Professional Chartered Institute of Procurement & Supply (CIPS) Level 4 Diploma or above will have an added advantage
• Registration as a paid-up member of the Malawi Institute of Procurement and Supply (MIPS)
• Minimum of 3 years’ experience in procurement or supply chain roles within an NGO or donor-funded setting
• Knowledge of procurement regulations and procedures
• Strong negotiation and analytical skills
• High attention to detail and integrity

Application instructions:

Applicants should submit the following application materials: CV, copies of certificates, cover letter and three professional references through the following email address: jobs@orantcharitiesafrica.org

Application deadline: Monday, 29th May,2026.

Hand delivered hard copy applications will not be accepted. Only short-listed applicants will be invited for interviews. No telephone inquiries please.

Disclaimer

OCA is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, colour, sex, gender or gender identity, religion, language, political or other opinion, age, disability, property, birth, marital or other status or family responsibilities unrelated to job requirements. OCA will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, colour, religion, sex, gender identity, religion, language, political or other opinion, disability, property, birth, marital or other status or family responsibilities.