WorkForce Recruitment Services
VACANCY ADVERTISEMENT
Our client, seeks to recruit an energetic and self motivated individual to fill the vacant post of;
PROCUREMENT OFFICER
Location: Lilongwe
JOB PURPOSE
To support the procurement of quality, cost efficient goods and services that meet internal customer requirements and specifications, in a timely manner to support efficient business operations.
RESPONSIBILITIESREPORTING TO PROCUREMENT MANAGER THE ROLE WILL BE RESPONSIBLE TO:
- Maintain an up to date data base of suppliers for locally sourced products and services:
- Continually identify suppliers of goods and services who are able to deliver to prescribed procurement guidelines and product specifications and present these to the section manager for vetting and approval.
- Update the supplier database accordingly
- Develop and maintain quality relations with key suppliers:
- Develop long term supplier partnerships with new and existing vendors. o Renegotiate and ensure valid contracts.
- Maintain continuous communication with suppliers on business issues that impact them.
- Develop and implement SLAs with user departments. o Monitor and improve partner satisfaction
- Order goods and services from approved suppliers and in line with business requirements and standards:
- Receive user’s requisitions for goods and services and check to confirm that they are as per the procurement guidelines. o Prepare Request for Information, Request for Quotation and Request for Proposals, Reverse Auction to service providers.
- Receive proposals, Bills of Quantities and quotations.
- Analyze the quotations, secure approval and communicate with the department contact persons, to facilitate the raising of quotations in oracle.
- Manage the documentation and record keeping related to the sections activities:
- Process documentation including purchase orders and procurement related communication.
- File section documents, letters etc.
- Manage, monitor and coordinate the availability of trading stock to avoid run out or overstocking:
- Prepare the stock forecast report and plan for stock. o Liaise with IT for data to send to the supplier for timely production and delivery of stock. o Liaise with the clearing and forwarding agent to clear sim and scratch cards. o Inspect stock on delivery to ensure it meets group approved samples.
QUALIFICATIONS, EXPERIENCE & KNOWLEDGE
- Bachelor’s Degree in Procurement and Supply Chain/Business Administration. Or CIPS level 6 of the Chartered Institute of Procurement & Supply (UK).
- Member of Malawi Institute of Procurement and Supply (MIPS).
- 3 years practical experience in a procurement function.
- Accustomed to working in fast moving and changing environments and to deadlines.
- Experience of administering all aspects of E-procurement, ideally with experience of sourcing and procuring a large and varied range of products and services.
- Excellent computer knowledge.
Other requirements (Behavioral etc.)
- Strong ethics, hands on approach.
- Able to operate in a performance driven environment.
- Business focused. o Planning and organization skills.
- Attention to detail and follow through. o Good negotiations skills.
- Excellent communication skills, both oral and written
- Good knowledge of document administration.
- Self-motivated.
- Problem solving skills.
Suitable candidates are required to send their Applications & Curriculum Vitae to applications2.workforce@gmail.com by Friday 23rd June, 2023; addressed to The Human Resources Manager, Workforce Recruitment Services, P. O. Box 31296, Chichiri, Blantyre3, Malawi.
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Please note that only shortlisted candidates will be contacted.