Orant Charities Africa (OCA)
About our organization
Orant Charities Africa (OCA) is a non-governmental organization serving in rural communities of Malawi. It was founded and registered as an NGO in Malawi in 2014. OCA serves in Malawi through implementation of development programs. It operates in the following thematic areas; Healthcare, Water, Sanitation and Hygiene (WASH), Education, Agriculture, Business Development, and Energy and Environment. You may read further about Orant at https://www.orantcharitiesafrica.org. We are hiring the following positions:
Title: Human Resources and Administration Officer
Reports to : Country Director
Location : Kasese – Dowa
Job summary
The Human Resources and Administration Officer will support the organization in managing its human capital by ensuring effective recruitment, employee relations, performance management, and compliance with labor laws and organizational policies. The individual will also ensure efficient day-to-day administrative operations. The role requires a highly organized, proactive individual who can support both people management and office systems effectively.
Key Responsibilities
The job holder is expected to perform the following duties and responsibilities:
- Coordinate recruitment and selection processes, including job postings, shortlisting, and interviews
- Maintain and update employee records and HR databases
- Support onboarding and orientation of new staff
- Administer performance management processes
- Handle employee relations matters and disciplinary procedures
- Ensure compliance with Malawi labour laws and internal HR policies
- Manage leave tracking and staff welfare initiatives
- Ensure staff motivation systems are active Develop, review and up-date OCA policies
- Support training and capacity-building programs
- Assist in payroll preparation and benefits administration
Administration Functions
- Oversee daily office operations and ensure smooth administrative support
- Manage office supplies, assets, and inventory
- Coordinate travel, accommodation, and logistics for staff and visitors
- Maintain proper filing systems for administrative documents
- Ensure compliance with organizational administrative procedures
Qualifications and Experience
- Bachelor’s Degree in Human Resources Management or related field
- Minimum of 3 years’ experience in a similar HR role
- Knowledge of Malawi labour laws and HR best practices
- Strong interpersonal and communication skills
- High level of integrity and confidentiality
Application instructions:
Applicants should submit the following application materials: CV, copies of certificates, cover letter and three professional references through the following email address: jobs@orantcharitiesafrica.org
Application deadline: Monday, 29th May,2026.
Hand delivered hard copy applications will not be accepted. Only short-listed applicants will be invited for interviews. No telephone inquiries please.
Disclaimer
OCA is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, colour, sex, gender or gender identity, religion, language, political or other opinion, age, disability, property, birth, marital or other status or family responsibilities unrelated to job requirements. OCA will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, colour, religion, sex, gender identity, religion, language, political or other opinion, disability, property, birth, marital or other status or family responsibilities.