REQUEST FOR QUOTATION
SUPPLY & DELIVERY OF MNCH MEDICAL EQUIPMENT AND CONSUMABLES
RFQ REFERENCE NUMBER : BCM-CFM-05-2026
DATE OF ISSUE: 3TH JUNE 2026
BID SUBMISSION DEADLINE : 15TH JUNE 2026
SCHEDULE A
BID INFORMATION AND REQUIREMENTS
1. INSTITUTIONAL BACKGROUND
Baylor College of Medicine Children’s Foundation – Malawi (BCMCF-M) is a Malawian not-for-profit non-government organization established in 2005 in partnership with the Government of Malawi and in collaborative support of the Ministry of Health. Our Mission is to provide high-quality, high-impact, highly ethical paediatric and family-centered health care, health professional training and clinical research, focused on HIV/AIDS, tuberculosis, malaria, malnutrition and other conditions impacting the health and well-being of children and families of Malawi.
2. REQUEST FOR QUOTATIONS
BCMCF – M invites bids from suitable qualified suppliers of medical equipment and commodities specified below:
| Item description | Unit of measure | Specifications | Qty |
| CATEGORY 1 | |||
| Normal mattress | Each | Covered in Rexin for waterproofing | 10 |
| Mackintosh sheets | Meters | Standard 2 meters and 3 meters – 100 each | 200 |
| Draw sheets | Each | Plastic | 200 |
| Bedside privacy screens | Each | 76 | |
| BP machines and batteries | Each | With inbuilt rechargeable battery | 103 |
| Thermometers | Each | 123 | |
| Weighing scale | Each | Child | 24 |
| Weighing scale | Each | Adult | 28 |
| Shower curtains- plastic | Each | 180cm x 180 cm | 35 |
| Timer | Each | 9 | |
| Sterile Gloves | Box | Non-powdered | 2000 |
| Non-sterile gloves | Box | Powdered | 1000 |
| Cannulas | Each | 24G Yellow | 1642 |
| Cannulas | Each | 220 Blue | 1642 |
| Cannulas | Each | 20G Pink | 1642 |
| Cannulas | Each | 18G Green | 1642 |
| Cannulas | Each | 16G Grey | 1642 |
| Gauze (Rolls) | Each | Absorbent gauze roll (36 x100yds) 4 ply 19×15) | 2000 |
| Glucometer and strips | Each | SD Check glucometer – MDC Catalogue | 126 |
| Forceps | Each | 250 | |
| Kidney Dishes | Each | 220 | |
| Episiotomy scissors | Each | 210 | |
| Needle Holders | Each | 150 | |
| Delivery packs | Packs | 45 | |
| Urine dipstick | Bottle | Bottle of 100 | 200 |
| Vicryl 0 | Box | 1000 | |
| Vicryl 1 | Box | 1000 | |
| Vicryl 2 | Box | 1000 | |
| Chromic 0 | Box | 1000 | |
| Chromic 1 | Box | 1000 | |
| CATEGORY 2 | |||
| Delivery beds | Each | Dimensions: 2000X600X800mm. Color: Metal structure in “ivory” white. Cushions finish in black nappa and accessories in chrome. | 56 |
| Patient Trolley | Each | Size: 1,900 X 600 X 700mm +5% Less noise and contamination/static prevention | 7 |
| Sterilization Equipment | Each | 28 | |
| Suction Machines – Heavy duty | Each | 12 | |
| Suction Machines – Neonatal resuscitation Machines | Each | 18 | |
| Oxygen Concentrators | Each | 39 | |
| Oxygen Connectors tubes | Each | 17 | |
| Fetal doppler | Each | Handheld with probe a loudspeaker and a monitor. Preferably rechargeable | 26 |
| Fetoscope | Each | Wooden preferred | 56 |
| Cord clamps | each | Newborn cord clamps | 27000 |
| Fetal Heart Monitors | Each | 17 | |
| NGT Tubes | Each | Neonatal F7/8 | 5360 |
| Pulse Oximeter | Each | With probe and a monitor/screen | 62 |
| Resuscitation Mask /Bag infant | Each | 319 | |
| Nasal prongs -neonatal paediatric and adult | Each | Polyvinyl chloride, transparent green, 33 mm | 100 |
| Y connectors | Each | Transparent, polyvinyl chloride 24.5 mm, diameter 8.8mm | 100 |
| Penguin reusable suctions | Each | 263 | |
| Glucometer and sticks | Each | 126 | |
| Kiwi Extractors | Each | 120 | |
| Vacuum Extractor | Each | Vacuum extractor with plastic cap | 10 |
| Radiant Warmer | Each | ||
| Bubble CPAP | Each | 10 | |
| Phototherapy | Each | ||
| HemaCue and cuvettes | Each | 台 | |
| CATEGORY 3 | |||
| Tables | Each | Wooden Table length 36 inches ( 90cm) and height 30 inches (30 cm) | 2 |
| Surge protector | Each | hospital-grade surge protector | 20 |
| Tape Measure | Each | 92 | |
| CATEGORY 4 | |||
| Soap (powdered) | Each | Surf/Omo 1 kg | 600 |
| Soap (Tablet) | Each | Lifebuoy ( 125mg) | 400 |
3. RFQ TERMS AND CONDITIONS
RFQ is governed by the following terms and conditions;
- Bidders must submit a copy of their registration certificate
- Bidders must be VAT registered and must be in possession of an MRA Electronic Fiscal Device (EFD).
- Bidders must have been operating in this business line for a period of not less than two years
- Bidders must have executed at least, six similar contracts of a value of not less than MWK20,000,000 For purposes of satisfying this requirement, bidders must provide documented evidence in the form of past contracts or Purchase Orders.
- Bidders must have physical operating premises
- Bids must include photographs or samples of the items being quoted
- Bids must be valid for 60 Calendar Days. The Bid validity period shall start on the bid submission due date
- The items must be delivered within six (6) weeks from date of acceptance of the purchase order Delivery shall be made at Baylor Tingathe offices located at Golden Peacock Office block, Floor number 5
- Payment shall be made within 30 days of receipt and acceptance of goods and the invoice. Vendors should submit the invoice only upon completing delivery of the items. Upon issuance of the Invoice, the supplier shall attach an MRA EFD receipt to the invoice. Invoices not supported by an EFD receipt will not be honored
4. REQUEST FOR CLARIFICATION
A catalogue of the items and Bid submission sheet can be made available upon request, kindly send an email to request the documents.
All requests for clarifications on this RFQ should be submitted to
procurementtingathe@baylorfoundationmalawi.org
5. BID SUBMISSION INSTRUCTIONS
Bids in sealed envelopes, clearly marked SUPPLY & DELIVERY MNCH MEDICAL EQUIPMENT AND CONSUMABLES” should be submitted to:
Baylor College of Medicine Children’s Foundation-Malawi
Tingathe Outreach Program
Golden Peacock Shopping Complex
Floor No 5, City Centre, Lilongwe, Malawi
Attention: Internal Procurement Committee
Telephone: +265 99990033/ 880007457
All Enquiries to be emailed to: procurementtingathe@baylorfoundationmalawi.org
To arrive not later than 15th June, 2026 Time: 5:00 pm.
Bidders must have their bids registered at the Front Office Desk on submission. Bids submitted after the specified deadline will be rejected.
Baylor College of Medicine Children’s Foundation Malawi reserves the right to accept or reject any proposal and is not bound to give reasons for its decision.
Post expires at 5:00pm on Monday June 15th, 2026