Supply Chain Manager

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

SUPPLY CHAIN MANAGER – (GRADE HAY 16)
based at National Office, Lilongwe, Malawi

Purpose of Position;

To provide leadership and management to the supply chain unit – to ensure that relevant and sufficient policies, procedures, controls and necessary skills are in place to support the operations of the WV Malawi, in a timely, effective, professional and cost-effective manner.

Summary Key Responsibilities

• Provides line management and leadership to the supply chain function.
• Build capacity for Supply Chain, staff, Procurement Committees and other stakeholders through identification of training gaps, provision of training, and facilitation of training (in-house or outsourced); support development of strategic sourcing and category management capability
• Lead Procurement Planning & Demand Management, ensuring alignment of procurement plans with programme requirements and funding cycles
• Drive Supplier Relationship Management (SRM) including supplier performance monitoring, evaluations, and continuous improvement initiatives
• Oversee Contract Lifecycle Management (CLM) including contract development, negotiation, and compliance monitoring
• Ensure efficient Procurement Operations (Requisition to PO) including process optimisation and reduction of bottlenecks
• Drive utilisation of Digital Systems (ProVision, SIM, CLM, Power BI) and strengthen data accuracy and reporting capability.
• Oversee Logistics, Inventory & Asset Management, ensuring effective tracking, storage, and distribution of goods
• Ensure Compliance, Risk & Audit Management, maintaining audit-ready documentation and mitigating supply chain risks

• Providing monthly reports to Senior Leadership Team and Regional Office for monitoring and decision making
• Managing the conduction of Annual Suppliers Symposiums
• Managing supplier relationship and annual supplier performance appraisal
• Managing supply chain Involvement in the project closure to ensure that all procurement related issues and requirements for project closures have been implemented
• Managing the risks by being responsive to internal and external environment and come up with an updated Risk Matrix for the function
• Managing appropriate systems and procedures to avoid significant audit risk findings, both at the NO and field levels.

Knowledge, Skills & Abilities

• Master’s degree in Supply Chain Management, or MBA (if the holder has procurement related professional diploma or procurement-related first degree)
• Bachelor’s degree in Supply Chain Management or Bachelor’s Degree in Procurement and Logistics Management
• Minimum of 8 years in Supply Chain Management or Logistics and Procurement
• Experience managing statutory and donor audits
• Substantive experience working in the NGO sector dealing with multiple donor funds and meeting different donor requirements
• Proven experience in supervision of staff within different expertise
• Demonstrated high proficiency levels of electronic systems related to procurement management.
• Extended operational experience in global supply chain management, business process improvement, project management and team based organizational change management.
• Experience in business and program analysis and possessing good analytical and negotiating skills.

License, registration, or certification required:

• Membership to Supply Chain professional bodies is required

Applicant Types Accepted:

Local Applicants Only

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