Programme Manager

CADECOM Lilongwe

VACANCY ANNOUNCEMENT

 The Catholic Development Commission in Malawi of the Archdiocese of Lilongwe(CADECOM Lilongwe) is a relief and development arm of the Catholic Church, it aims at creating awareness and empowering the disadvantaged men, women and youths at all levels to undertake development which is integral, gender and environment sensitive, sustainable and which promotes justice, human dignity and self-reliance with the active participation of the people themselves so that they take up responsibility of their own destiny. CADECOM of the Archdiocese of Lilongwe implements a number of projects in the areas of Food and Nutrition Security and Livelihoods, Environment and Natural Resources Management, Gender, Early Child Development, Disaster Risk Reduction (DRR), Water Sanitation and Hygiene (WASH), Entrepreneurship and Skills Development among others.

CADECOM is looking for a well-qualified and experienced candidate to fill the vacant position as below:

POSITION                                        : Programme Manager

REPORTS TO                                    : Archdiocesan CADECOM Coordinator

Core responsibility: To ensure that the project activities in the impact site are delivered on time and with excellent quality in liaison with all stakeholders including communities, Archdiocese of Lilongwe structures and other development partners.

Specific Duties and Responsibilities:

 Job Responsibilities 01: Programme/Project(s) Planning, Management and Implementation

 Tasks

  • Provide leadership in the development of strategic plans and budgets for all programs/project(s) in the organization.
  • Provide leadership to the Project/Programme Coordinators towards achieving the objectives of the organization Strategy.
  • Review and ensure alignment of program/project(s) priorities, strategies and plans to the strategic plan of the organization
  • Support the Commission’s Coordinator and the Management Team to lead the development of both strategic and operational plans in accordance with the Commission’s Strategy and planning guidelines.
  • Ensure organisation’s programme activities are grounded, strongly inter linked and consolidated.
  • Ensure quality and directional implementation of all projects.
  • Ensure learning are documented by the programme team in the most effective way demonstrating value for money.

 Job Responsibilities 02: Fund Raising & Donor Relationship Management

Tasks:

  • Support the Commission’s Coordinator in developing and managing relationship and networks with donors.
  • Support the Commission’s Coordinator in development of programme/project ideas that lead into quality grant proposals.
  • Collaborate with the Commission’s Coordinator to respond to potential funding opportunities in the country.

 Job Responsibilities 03: Program Reviews, Monitoring, Evaluation, Program Learning and Reporting.

Tasks:

  • Ensure close monitoring of the program works in the field to ensure alignment and contribution to the Commission’s Strategy.
  • Monitor flow of information and systemic documentation of quantitative and qualitative achievements both on and off field and lessons learned thereof.
  • Ensure quality and timely submission of monthly or quarterly or bi-annually or annual or any other required Programme and Project Performance Reports as per desired standards and guidelines of either the Commission’s Coordinator or Archdiocesan Management or CADECOM National Office or donors.
  • Ensure compliance of approved Programme and Project plans.
  • Promote evidence-based learning and the agenda of advancing alternatives
  • Represent the Commission in various programme-related knowledge sharing and learning forums and ensure documentation and sharing of feedback with the team.
  • Track trends in contemporary development programming and programme management practices.
  • Support the Monitoring, Evaluation, Accountability and Learning (MEAL) Officer/Specialist in executing all of his/her tasks/duties/responsibilities.

Job Responsibilities 04: Partnerships and Networking

Tasks:

  • Support Project/Programme Coordinators to strengthen networks in the organization’s collaboration areas.
  • Support the Project/Programme Coordinators in strengthening the Commission’s relationship with the strategic networks and alliances.
  • Support the Commission’s Coordinator in;
    • Representing the organization and participating in network and alliance meetings, events and forums at national and international levels.
    • Ensuring effective information flow and communication with other stakeholders including partners and international teams.
    • Initiating and nurturing networks and alliances with academia, and research institutions.
    • Ensuring effective partnerships at all levels as per standard procedures and guidelines of the Commission.
    • Coordinating and supporting review of organization’s partnerships.
    • Ensuring follow up of partners after reviews and reflections.

Job Responsibilities 05: Financial Management

Tasks:

  • Develop, monitor, review and update the Programme department activity, work plan to ensure that it attains its objectives as cost-effectively and efficiently as possible.
  • Review and approve programme concepts, partner financial requests as per organizational process and procedures.
  • Manage the expenditure and disbursement of resources allocated to program department
  • Review programme expenditures from the programme team line staff to ensure conformity to Financial Policies and Procedures Manual (FPPM)
  • Monitor and advise on programme and project spending and variance report as per organizational process and procedures.

Job Responsibilities 06: Human Resource Management

 Tasks:

  • Lead and manage program team to achieve its mandated targets in accordance to annual operational plans.
  • Ensure an empowering work environment and team building in compliance to organisation’s values, principles and attitude.
  • Ensure an enabling environment for staff performance, recognition and reward of the program team to encourage staff productivity, innovation and performance.
  • Participate in the review of staff job descriptions and setting of performance standards.
  • Participate in recruitment of staff under supervision of HR.
  • Assign performance objectives to supervised staff.
  • Conducts comprehensive performance appraisal of supervised staff and provide/obtain feedback whenever necessary.
  • Ensure that performance records of staff under supervision are submitted to HR on time.
  • Provide induction, training, coaching, mentoring and advice to supervised staff to ensure that they understand and carry out their responsibilities effectively.
  • Collaborates with HR Office to identify training needs and development opportunities for supervised staff.
  • Support the Commission’s Internship Coordinator in all assigned duties.

Job Responsibilities 07: Policy Management and Compliance

Tasks:

  • Support the Commission’s Coordinator in development and implementation of the Commission’s Strategy and policies for the management of projects, programmes and partnerships.
  • Participate in the review and update of organisation policies and procedures and advise the management on the potential implications of the new system, policies and procedures
  • Implement all necessary policies and procedures to ensure that correct procedures are followed by staff under supervision
  • Adhere/comply with approved organizational policies and procedures

Education and training qualifications

  • Bachelor’s Degree in Agriculture related field. Those with Master’s Degree will have an added advantage.
  • Minimum of 7 years’ work experience and 3 years in a senior management position.
  • A holder of Valid Motor Vehicle license and experience driving 4*4 vehicles

Application Mode:

Candidate meeting stated requirements should send a cover letter, along with copies of academic certificate and Curriculum Vitae with three traceable referees to:

 The Coordinator,

Catholic Development Commission in Malawi(CADECOM),

Archdiocese of Lilongwe,

P.O. Box 631,

Lilongwe.

Or

Hand-delivered to CADECOM Office, behind Likuni Mission Hospital in Likuni, Lilongwe.

 Or

 Send email to recruitment@cadecomll.org with copy to vacanciesarchdll@gmail.com

Deadline for receiving the application is 27th September, 2023. Only shortlisted candidates will be contacted for interview.

Archdiocese of Lilongwe CADECOM is an equal opportunity employer, hence both qualified women and men are encouraged to apply.