Finance Manager and HR & Administration Manager

St. Andrew’s International Primary School is an independent international school based in Blantyre, Malawi.  We are a dynamic, modern school that seeks to provide our children with a wide range of opportunities in their learning.

Our curriculum is based on the British National Curriculum. Our teachers are skilled professionals, hailing from all over the world. Currently, the school has approximately 300 students from Toddler Class at 14 months, up to Year 6.

St. Andrew’s International Primary School seeks to appoint outstanding professionals in the following leadership positions on fixed two-year period contracts, renewable depending on performance and availability of funds. The role holders will report to the Head Teacher.

1. Finance Manager

Role Intent: To ensure effective financial management of the school, ensuring strong financial controls, accurate reporting, compliance with statutory requirements, and the efficient use of resources to support high-quality education delivery.

Duties and Responsibilities

• Develop and manage the school’s annual budget in collaboration with the Head Teacher.
• Monitor income and expenditure to ensure financial sustainability.
• Prepare monthly, termly, and annual financial reports for management and the Board.
• Conduct financial forecasting and cash flow management.
• Maintain accurate financial records in line with international accounting standards and local regulations.
• Oversee general ledger, bank reconciliations, and financial statements.
• Manage payroll, including salaries, benefits, statutory deductions, and pensions.
• Coordinate annual audits and liaise with external auditors.
• Oversee school fees billing, collection, and reconciliation.
• Implement and monitor fee policies, discounts, and payment plans
• Follow up on outstanding fees and manage credit control professionally.
• Ensure that all Procurements are carried out within budget and that there is value for money and transparency.
• Maintain an up-to-date asset register for school property and equipment.
• Ensure proper financial approval processes are followed.
• Ensure compliance with local tax laws, labor laws, and education regulations.
• Prepare and submit statutory returns and tax payments on time.
• Implement internal controls to minimize financial risk and fraud.
• Supervise and support finance and accounts staff.
• Work closely with the Head of School, HR, and operations teams.
• Provide financial advice to support strategic decision-making.
• Serving as secretary of the Finance Committee of the Board
• Prepare periodic reports for management and the Board

Required Qualifications and experience

• Master’s degree in Finance, Accounting, Business Administration, or related field and professional qualification such as ACCA, CPA, or CIMA.
• Should be a member of Institute of Chartered Accountants Malawi
• Minimum of 5 years’ experience in financial management, preferably in an international school or non-profit organization.
• Strong knowledge of budgeting, financial reporting, and audits.
• Experience working with multicultural teams is an advantage.

Required skills and competencies

• Excellent financial analysis and problem-solving skills.
• High level of integrity, confidentiality, and professionalism.
• Strong organizational and time-management skills.
• Proficiency in accounting software and Microsoft Excel.
• Clear communication skills, both written and verbal.
• Emotionally stable, so that they can efficiently carry out the relationship between parents, students, school officials and the public
• Patience and understanding
• Dependability
• Understanding safeguarding issues of the school

2. Human Resources & Administration Manager

Role Intent: To develop and implement HR strategies, policies, and administrative systems that support the organization’s goals. The role provides leadership in workforce planning, employee relations, performance management, compliance, and overall administrative operations.

Duties and Responsibilities

• Develop and implement HR Strategies, Policies aligned with organizational objectives
• Oversee recruitment, selection, onboarding, and staff retention
• Manage performance appraisal systems and staff development programs
• Ensure compliance with labor laws, organizational policies, and ethical standards
• Lead employee relations, disciplinary processes, and grievance handling
• Develop and monitor HR policies, procedures, and manuals
• Manage compensation, benefits, payroll coordination, and staff welfare
• Promote a positive organizational culture and employee engagement
• Identify training needs and develop capacity-building programs
• Coordinate leadership development and succession planning
• Monitor and evaluate training effectiveness
• Oversee general office administration and support services
• Manage administrative staff, office assets, and facilities
• Ensure proper records management and documentation systems
• Coordinate logistics, fleet management, and office security
• Manage contracts with service providers and suppliers
• Advise senior management on HR and administrative matters
• Prepare HR and administration budgets and reports
• Participate in organizational planning and decision-making
• Lead, mentor, and supervise HR and administrative staff
• Serving as Secretary of the Board and Human Resource and Administration Committee of the Board

Required Qualifications and experience

• Master’s Degree in Human Resources Management, Business Administration or Public Administration
• Should be a member of Malawi Institute of People Management Malawi (IPMM)
• Minimum of 5 years’ experience in private sector Human Resource Management and Administration.
• Knowledge of education Institutions and dealing with Academic Staff

Required skills and competencies

• Strong leadership and people management skills
• In-depth knowledge of labor laws and HR best practices
• Excellent communication, negotiation, and interpersonal skills
• High level of integrity and confidentiality
• Strong organizational and problem-solving abilities
• Proficiency in HR systems and MS Office applications
• Emotionally stable, so that they can efficiently carry out the relationship between parents, students, school officials and the public
• Patience and understanding
• Dependability
• Understanding safeguarding issues of the school

 What We Offer:

• A competitive salary and benefits package
• A supportive and collaborative work environment
• Professional development opportunities

How to apply:

Qualified candidates are invited to submit their detailed CV, a cover letter, copies of certificates and contact information for three professional references through email only to: recruitment@standrewsmalawi.com

 Closing date: 25^th February, 2026.

St. Andrews International Primary School practices safer recruitment and reserves the right to appoint, prior to the closing date, should a suitable candidate present themselves.

Only successful applicants will be notified