Position Title: Finance and Admin Officer

Location: Lilongwe

Reporting To: Head of Finance and Administration

Application Deadline: 12 June 2024

About Us

Paradiso TB Patients Trust is a dynamic non-governmental organization committed to providing people infected and affected by TB, HIV and AIDS the best services and information required for informed healthcare-seeking decisions from a rights-based perspective. Paradiso is led and supported by people living with HIV and those affected by tuberculosis. It runs programs for Tuberculosis (TB) and HIV/AIDS in ten districts in Malawi. The Organization established local TB clubs composed of TB survivors and people living with HIV (volunteers) housed within the Ministry of Health’s Health facilities which are core to the program implementation of the organisation. The organisation uses the TB Clubs to implement various TB/HIV and AIDS activities in the communities we work in. Currently, the organization works in 10 districts, where it directly delivers TB and HIV/AIDS programs in 61 health centers and Zomba Central Prison. In addition, Paradiso will soon be operating in 174 community sputum collection points with a membership base of over 1,700 volunteers in all districts in Malawi’s northern and central regions.

Paradiso through World Vision, the primary recipient (PR) of the CSO community implementation has been awarded the Global Fund grant cycle seven (GC7) for HIV and TB as a sub-recipient, to implement community TB activities through a TB epidemic control project for 3 years from July 2024 to June 2027 in all 6 districts in the north and 9 districts in the central region. The project aims to increase TB case finding through community TB interventions by working with volunteers who will manage community sputum collection points, peripheral health centers, and respective district hospitals. Paradiso will be reporting to World Vision International as the principal recipient of the grant.

Position Overview

We are seeking a dynamic and experienced Finance and Admin Officer to join our team for a Global Fund TB Epidemic Control funded project. The Finance and Admin Officer will be responsible for overseeing financial management, administrative functions, and ensuring compliance with donor requirements and organizational policies. This role is crucial in maintaining the financial health and administrative efficiency of our project operations.

Key Responsibilities

Financial Management:

• Develop and manage project budgets in collaboration with the Project Lead and Head of Finance.
• Monitor financial performance and prepare regular financial reports for management and donors.
• Ensure accurate and timely financial records, including bookkeeping, payroll, and bank reconciliations.
• Oversee grant management, including budgeting, forecasting, and compliance with donor regulations.
• Manage cash flow, ensuring sufficient funds are available for project activities.

Administrative Management:

• Oversee procurement processes, ensuring transparency and compliance with organizational policies.
• Maintain project documentation and records, ensuring accessibility and confidentiality.
• Manage contracts with suppliers and service providers.
• Ensure compliance with legal and regulatory requirements.

Human Resources Management:

• Assist in recruitment, onboarding, and training of project staff.
• Manage employee records and ensure compliance with HR policies.
• Support performance management and staff development initiatives.

Compliance and Reporting:

• Ensure adherence to internal controls and financial procedures.
• Prepare and submit financial reports to donors, ensuring accuracy and timeliness.
• Liaise with external auditors and facilitate audit processes.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• At least 3 years of experience in financial and administrative management, preferably within the NGO sector.
• Experience in working on United States Government Grants
• Strong knowledge of donor regulations and compliance requirements.
• Proficiency in accounting software (e.g., QuickBooks, Sage) and MS Office Suite.
• Excellent organizational, analytical, and problem-solving skills.
• Strong interpersonal and communication skills, with the ability to work effectively in a multicultural environment.
• High level of integrity and commitment to ethical standards.
• Proven experience in financial and administrative roles, preferably within an NGO.
• Knowledge of financial regulations, budgeting, and reporting.
• Familiarity with donor compliance and reporting requirements.
• Proficiency in financial software (QuickBooks) and Microsoft Office Suite.

Skills:

• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Attention to detail and a commitment to high ethical standards.
• Ability to work independently and collaboratively within a team.
• Problem-solving and analytical thinking.

We Offer:

• Competitive salary commensurate with experience.
• Opportunities for professional development and career growth.
• A collaborative and mission-driven work environment.

How to Apply:

If you are a dedicated and experienced professional seeking to contribute to the meaningful work of Paradiso TB Patient Trust, please submit your application details including your resume and a cover letter detailing your relevant work experience to the following link:  https://forms.gle/rm6HzL3un78BJW16A The cover letter should be addressed to The Executive Director, Paradiso TB Patients Trust, P.O Box 2436 Lilongwe. The deadline for applications is 12th June 2024. Paradiso TB Patients Trust is an equal opportunity employer and encourages applications from candidates of all backgrounds.