Data Entry Clerk

WE ARE HIRING

Position: Data Entry Clerk
Location: Dedza
Reporting to: Branch Manager

VisionFund Malawi is a Christian, mission-driven deposit-taking microfinance institution committed to empowering caregivers in hard-to-reach, underserved communities. Guided by our faith and values, we serve the most vulnerable families regardless of religion, ethnicity, gender, or background to help them build secure, dignified futures for their children. Our work is rooted in compassion, integrity, and a deep belief in the potential of every individual.

We are inviting applications from suitably qualified, detail-oriented, and highly organized candidates to fill the position of Data Entry Clerk. The successful candidate will be responsible for the accurate, complete, and timely capture of loan data in the Loan Performer system, while supporting the Management Information Systems (MIS) function through report generation and resolution of system-related queries. The role is critical in ensuring data integrity, operational efficiency, and effective reporting at branch level.

Key Responsibilities

• Accurately capture all loan applications in the Loan Processing System promptly upon receipt and verification
• Ensure completeness and accuracy of all data captured from loan application forms
• Process loan approvals and disbursements in the system in a timely manner
• Record all repayments accurately and promptly to support financial reconciliation
• Maintain and update records in Loan Performer to ensure data accuracy and integrity
• Ensure all Daily Receipt Summary Sheets are recorded and properly maintained
• Verify that all loan documentation is complete, signed, and approved prior to processing
• Maintain proper filing and documentation of all MIS records
• Perform daily system backups and maintain backup logs, including off-site storage
• Assist in generating weekly portfolio reports and other MIS reports as required Respond to system-related queries from Operations staff, Loan Officers, and branch outlets in a timely manner
• Report any system or data discrepancies to relevant supervisors promptly
• Record savings withdrawals accurately in the system
• Undertake additional duties as assigned by the Supervisor

Qualifications, Knowledge, Skills, and Competencies

• Diploma or Degree in Management Information Systems (MIS), Business Administration, Accounting, or a related field
• Proficiency in Microsoft Office Suite, particularly Excel (knowledge of MS Access is an added advantage)
• Basic understanding of accounting principles is desirable
• Strong attention to detail and high level of accuracy
• Good time management and organizational skills
• Strong analytical and problem-solving abilities
• Good communication and interpersonal skills
• Ability to work independently with integrity and professionalism
• Proactive, responsive, and results-oriented
• Relevant experience and demonstrated competence may be considered in lieu of formal qualifications.

Application Process

Interested candidates should submit their application letter, detailed Curriculum Vitae, copies of certificates, and three traceable referees to:

The People, Culture and Administration Manager
VisionFund Malawi
Private Bag A232
Lilongwe

Or through email: Recruitment_VFMalawi@visionfund.org

Closing date for receiving applications is 20th April, 2026, female candidates are encouraged to apply.

Disclaimer

VisionFund Malawi does not use agents, nor solicit any form of payments for any application, training, interviewing, testing or any fees in connection with this recruitment. Report any acts of solicitation for payment and/or extortion to VisionFund Malawi on the following; Tip offs Toll Lines: 0884621623