Procurement Officer

Marymount Catholic Secondary School

VACANCY

JOB TITLE: PROCUREMENT OFFICER (1)

Marymount Catholic Secondary School was opened on 29th January, 1963. The school is located on the Southern part of the plot of land owned by the Catholic Diocese of Mzuzu. It is situated along the Chimaliro Road, about eight kilometres from the hub of Mzuzu City. Although the school is based in Mzuzu, its catchment area covers all districts in Malawi.

Applications are invited from suitably qualified, committed Christians to fill the vacant position of a Procurement Officer tenable at Marymount Catholic Secondary School.

The successful candidate will be answerable to the School Manager through the Finance Manager. He/She will be responsible for:

  1. Creating and maintaining relationships with local and international vendors, ensuring that suppliers meet minimum performance criteria and the suppliers Database is updated and maintained.
  2. Responsible for estimating and establishing unit costs and budgets for purchases.
  3. Maintain procurement (purchase requisitions, purchase orders, purchase quotes, suppliers invoicing and goods received notes) inventory records, workflows and supporting information
  4. Ensure that products and services procured meet quality standards
  5. Advising management on procurement issues
  6. Participating in coordinating the closing and opening of bid documents.
  7. Administering procurement contract and delivery of goods and services in accordance with the contract terms and end user requirements
  8. Sourcing quotations from suppliers and procuring goods and services
  9. Checking invoices before approving them for payments
  10. Building good working relations with qualified suppliers
  11. Prepare and present regular procurement reports to the school’s management to trade spending and support budget monitoring.

QUALIFICATIONS AND EXPERIENCE

  1. Applicants must have Diploma in either Procurement Purchasing and Supply or Supply Chain Management or equivalents obtained from a recognised institution
  2. Minimum of 3 years’ professional experience in procurement
  3. Must be below 40 years
  4. Knowledge of public procurement regulations and procurement best practices.
  5. Practical experience with tendering, bid evaluation, contract management and supplier performance monitoring
  6. Must be a practicing Christian
  7. Must be sober-minded and honest
  8. Must be computer literate
  9. Must be a self-starter
  10. Must be a registered and practicing member of Malawi Institute of Procurement and Supply (MIPS)

All applications should include contact numbers, a copy of National ID, a current Curriculum Vitae (CV) and addresses of at least three traceable referees.

Closing date for receiving applications is Friday, 14th November 2025.

Only shortlisted candidates will be called for interviews.

Applications should be sent to:

The Education Coordinator
Diocese of Mzuzu
P.O. Box 2
MZUZU
Email: education@mzuzu.org