Food and Agriculture Organization (FAO)
Job Posting: 26/May/2025
Closure Date: 09/Jun/2025, 11:59:00 PM
Organizational Unit: FRMLW – FAO Representation in Malawi
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Malawi-Lilongwe
Duration: 12 months
Post Number: N/A
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
Through its Country Offices, or FAO Representations, FAO assists governments to develop policies, programmes and projects to address hunger and malnutrition, and provides technical support for the sustainable development of their agricultural, fisheries and forestry sectors. The activities of the FAO Country Offices include design and implementation of country-tailored field programmes, liaison with local donor representatives, and active public awareness-raising and outreach activities related to FAO initiatives such as the World Food Day.
Reporting Lines
The National Procurement and Contracting Specialist (NPCS) will work under the overall supervision of the FAO Representative (FAOR) in Malawi, the direct supervision of the Technical Advisor (TA) of the EbAM project, and the technical guidance of the International Procurement Consultant; and work closely with other members of the EbAM project team, the FAO Country Office and implementing partners.
Technical Focus
The National Procurement and Contracting Specialist will be responsible for the provision of operational services in procurement and contracting processing for goods, services and contracts/agreements for the implementation of the EbAM Project (75% staff time) and the rest of the Country Programming Framework (25% staff time).
Tasks and responsibilities
- Support formulation, updating, implementation and monitoring of periodic procurement plans for the implementation of EbAM project and the Country Programming Framework (CPF).
- Review and comment on the completeness, accuracy and competitive qualities of technical specifications received for procurement processing and propose options for further processing.
- Develop vendor pre-qualifying criteria, identify product sources, draft Requests for Expression of Interest; facilitate solicitation and evaluation of bids/proposals/quotations to assess their competitiveness, quality and conformity with the specified requirements.
- Assume the role of the Secretary to the Local Procurement Committee (LPC) of the Country Office. Support preparation and submission to LPC procurement requests and relevant documents; facilitate organization of LPC meetings; take notes and prepare minutes from LPC meetings.
- Liaise with the Procurement Specialist at FAO Regional Office for Africa (RAF) and the Procurement Service at FAO HQ (CSLP) to process procurements which need be reviewed/cleared/authorized by the Regional and HQ offices.
- Prepare and submit to the Authorized Official the reviewed/cleared contracts/agreements for approval.
- Coordinate with contracted supplier/service provider and the project team on timely and proper delivery of goods and services.
- Provide advice and support to other Procurement Assistants at the FAO Country Office and to clients on FAO procurement procedures, regulations and the use of the GRMS Procurement Module.
- Conduct regular review of data and information in FAO online procurement platform, to ensure their timely update and accuracy.
- Support vendor registration and performance evaluation when required.
- Participate in market survey, supplier research and organization of business seminars and fairs.
- Carry out any other task assigned by the FAOR.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Advanced degree in business management, procurement or any related fields.
• Five years of relevant experience in monitoring, evaluation and spatial analysis.
• Working knowledge (level C) of English and Chichewa.
• Nationality of Malawi.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Extent and relevance of experience in procurement and contracting processing.
- Experience in working with FAO or other UN agencies on development or emergency projects implementation.
- Extent and relevance of experience in multidisciplinary teamwork and partnership building.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
- To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
- Candidates are requested to attach a letter of motivation to the online profile
- Once your profile is completed, please apply, and submit your application
- Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
- Incomplete applications will not be considered
- Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
- Only applications received through the FAO recruitment portal will be considered
- Your application will be screened based on the information provided in your online profile
- We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
To apply for this job please visit jobs.fao.org.