Procurement Officer

A. INTRODUCTION AND BACKGROUND

The Malawi Energy Regulatory Authority (MERA), the Energy Sector Regulator in Malawi, was established under the Energy Regulation Act No 20 of 2004 with the mandate to regulate the energy sector in Malawi for sustainable socio-economic development. The MERA’s vision is to be a recognised global leader in Energy Regulation.
To fulfil the mandate and vision effectively and efficiently, an excellent and rare opportunity has arisen to engage a qualified person of Malawian origin to fill the position of Procurement Officer (Grade M5) on permanent basis tenable at MERA Head Office in Lilongwe.
MERA therefore invites applications from suitably qualified candidates to fill the position.

B. Post: PROCUREMENT OFFICER
Grade: M5
Reporting to: Chief Executive Officer
Responsible for: Assistant Procurement Officer

Purpose of the Job
To administer and procure goods and services in line with the Procurement Act and MERA policies.

Key Duties

1. Developing, implementing and monitoring procurement policies, plans, procedures, standards and regulations.
2. Interpreting procurement policies and regulations.
3. Preparing request for quotations and bid documents.
4. Coordinating closing, opening and evaluation of quotations and bid documents and preparing evaluation reports.
5. Administering procurement Contracts and ensuring delivery of goods and services in accordance with the contract terms and end user requirements.
6. Preparing minutes and reports for the Internal Procurement Committee and the Office of Public Procurement.
7. Liaising with requisitioning units to come up with correct product and service specifications.
8. Preparing contract documents.

C. Minimum Education Qualification and Experience

The ideal candidate for the position must:

1. Possess a Bachelor’s Degree in Logistics and Supply Chain Management / Procurement and CIPS professional qualification.
2. Have three (3) years relevant work experience.
3. Demonstrate knowledge of the Energy Sector.
4. Be a registered member of the Malawi Institute of Procurement and Supply (MIPS).

Competences and Personal Attributes

The ideal candidate for the position must:

1. Have excellent communication and leadership skills.
2. Be a team player with high level of integrity.
3. Be results oriented and be able to work under pressure and during odd hours.
4. Be decisive, self-motivated and assertive.
5. Be conversant with Microsoft packages.

D. TERMS AND CONDITIONS OF SERVICE

MERA shall offer an attractive employee benefit in accordance with its emolument structure (commensurate with qualifications and experience) which includes, amongst others; salary, life insurance, and membership to contributory Medical Scheme.

E. METHOD OF APPLICATION

Candidates should submit their applications with the following:

1. Updated Curriculum Vitae.
2. Names and contacts of Three Traceable Referees, one of them should be the current or previous employer within the last three years.
3. Copies of Academic and Professional Qualifications.

The application should be sent to the address below:

The Chief Executive Officer,
Malawi Energy Regulatory Authority (MERA)
MERA Office Complex
Private Bag B- 496,
Capital City
Lilongwe 3.

Closing date for receiving applications is 16th May 2025. Only shortlisted candidates will be acknowledged.

MERA is an equal opportunity employer, and qualified women are strongly encouraged to apply.