mothers2mothers (m2m) is an Africa-based NGO that unlocks the potential of women to eliminate paediatric AIDS and create healthy families across ten sub-Saharan African countries. mam trains, employs, and helps empower women living with HIV to work as community healthcare workers in understaffed health centres and underserved communities. Through a peer-to-peer approach, these Mentor Mothers’ deliver a range of health services, advice, and support to women and their families. Started in Cape Town.

South Africa in 2001 with an initial focus on preventing mother-to-child transmission of HIV, m2m has innovated and built on its strengths and now provides family-centred support for a range of related health and social issues spanning pregnancy, birth, childhood, and adolescence. It also partners with governments and other NGOs on the adoption of its programme to spread the Mentor Mother Model and its benefits. m2m has a track record of scaling its services and proven impact. To date, m2m has reached over 11M women and children under two, and created more than 11,000 jobs for African women living with HIV.

For more, visit www.m2m.org-

Finance Officer

The role of Finance Officer is to provide technical financial, logistical and operational support to the Country Finance Office operations in line with m2m financial policies and procedures and acceptable International Financial Accounting Standards, in close liaison with the Senior Country Finance Officer.

This position will be based in Lilongwe.

Key Performance Areas:

Procurement

• Initiate the purchasing function including sourcing of quotations and recommend vendor selection in line with the m2m procurement policy.
• Record and enter all invoices into the accounting system and allocate them against purchase orders
• In consultation with the Senior Country Finance Officer, handle supplier queries regarding payments and service delivery.
• Initiate the process to setup new suppliers in the accounting system and ensure all required documents are supplied and filed
• Maintain and update supplier information and do relevant background checks and terrorist/debarment checks
• Ensure that direct debits Payment are checked to supporting documentation and correctly recorded in the accounting system
• Run the creditor report at month-end
• To ensure monthly payment reports are produced for the cash flow analysis
• Maintain an updated list of preferred vendors for and suggest new vendors required for the project
• Provide confirmation to service providers to render services and/or goods upon approval of purchases orders
• Ensure adherence to set timelines for payments to service providers and/or staff

Manage staff accounts

• Support the Senior Country Finance Officer to liquidate staff travel and salary advances
• Process Travel Requisitions and related staff advances
• Enter staff expenses into the accounting system (Reimbursements and/or advance liquidations)

Revenue/income, Debtors and budget management

• Check bank accounts and print statements, where applicable
• Track and record project advance disbursements and liquidations
• Support the Senior Country Finance Officer in the preparation of budgets and identification of cost drivers

Accounting, Reconciliations Month-end and Year-end close activities

• In the event of opening new bank accounts, Prepare the monthly bank reconciliations for submission to the Senior Country Finance Olficer for review
• Assist the Senior Country Finance Olficer to review payroll records and advance reconciliations
• Prepare monthly reconciliations of Payables and receivables accounts; it any
• Accruals and Prepayments reconciliation
• Follow up on reconciling items above and prepare correcting entries for authorization by the Senior Country Finance Officer
• Support the Senior Country Finance Officer to close the month-end in time and conduct all relevant reconciliations (Bank reconciliations, Balance sheet reconciliations etc)

Assets

• Maintain the fixed asset register and reconcile the sub-ledger and general ledger on a monthly basis
• Conduct quarterly asset checks as per the asset register and policy
• Provide updates of assets for sharing with insurance service provider
• Ensure all Assets for the project are tagged

Qualifications and Experience:

• A minimum of a Bachelor’s degree in Finance and Accounting, Business Administration, Commerce or related field from an accredited University
• At least 4 years’ work experience in a related role preferably in an International NGO
• Previous experience in online payment system
• Previous experience from working in complex and dynamic contexts
• Computer skills including the ability to operate computerized accounting systems, spreadsheets and word processing programs at a highly proficient level
• Registered with the accounting professional body i.e. ICAM

Competencies:

• Excellent interpersonal skills; ability to work on own and within various teams;
• High level of integrity
• Excellent written and spoken communication skills
• Meticulous, with a high degree of attention to detail
• Able to follow through results to the end
• Able to work in and deliver results in a high-pressure environment
• Committed to continuous learning and development

mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people.

Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.

To Apply:

Interested applicants should apply for these positions via https://m2m.org/who-we-are/careers/1117 by 7th September 2024.