Finance Support Officer

Concern Worldwide

Concern Worldwide is a non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries

Founded in 1968, Concern Worldwide works in 25 countries in Africa, Asia and the Caribbean with its headquarters in Ireland. Active in Malawi since 2002, Concern’s vision, our mission and our work are all defined by one goal – ending extreme poverty, whatever it takes. Concern strives for a world free from poverty, fear and oppression. Our culture is values driven and we believe that our people are central to all that we do and are key to delivering on our goal of Reaching the Furthest Behind First. We are committed to ensuring a workplace where everybody feels valued and are enabled to succeed in their work and contribute to delivering on our mission.

Concern invites applications from interested candidates qualified for the following temporary position:

Finance Support Officer (1 Vacancy)

Contract Type: Six (6) Months Temporary Contract

Duty Station: Chikwawa

Job Summary

The Finance Support Officer will play a key role in ensuring effective and efficient financial operations at the field level. S/he will be responsible for managing and processing financial transactions, including the maintenance of accurate and up-to-date financial records. Key responsibilities include the daily management of the bank and petty cash systems, ensuring timely and correct entries into both the bank book and petty cash book, performing daily and monthly reconciliations of both the bank and petty cash accounts. Accuracy, timeliness, and adherence to internal controls and financial procedures are essential to this role.

 Duties and Responsibilities

Cash receipt and disbursement

  • Liaise with project staff to ensure timely preparation of monthly cash projections.
  • Make payments in accordance with Concern’s financial policies and procedures.
  • Review and verify all payment requests, ensure they are supported by complete and appropriate supporting documentation is attached.
  • Record all cash and bank transactions, using correct descriptions, budget coded and amounts.
  • Ensure that cash is available in the required denominations to support the field team activities.
  • Monitor compliance with cash holding limits (maximum and minimum) as set by the Head Office and DOA.
  • Ensure that the cashbox is stored securely during and after work hours.

Finance and Accounting

  • Verify all cash payments and ensure that they are properly authorised and supported with sufficient & required supporting documentation.
  • Ensure that all payment requests are fully processed within four days of being received by finance department.
  • Ensure that all cashbooks are reconciled.

 Bank reconciliation

  • Receive/collect monthly bank statement from all banks and prepare monthly bank reconciliation and cash recap every month.
  • Review and clear outstanding reconciling items in a timely manner.

Support to implementing partners

  • Support to the downstream partners at field level to ensure that they comply with general finance procedures.
  • Review partner’s finance processes and provide recommendations to the Finance Manager.
  • Ensure partner adherence to the report schedule stipulated in the contractual agreements.
  • Ensuring that all information provided by partners is accurate and complies to all requirements of the donor.

Crosscutting Roles

  • Ensure all financial documents are properly filed and submitted to Head Office in a timely and organized manner.
  • Scan and store all cash and bank transactions before sending the original documents to Head Office for archiving.
  • Maintaining proper financial and operational records and files
  • Preparing and submitting relevant financial and operational reports
  • Participating and contributing towards Concern’s Emergency response and comply with Concern’s health, safety and security guidelines during emergencies
  • Adhering to, support and promote the standards of conduct outlined in the Concern Code of Conduct & its Associated Policies
  • Upholding and promoting Concern’s values, including our workplace equality, diversity and inclusion values

Qualifications

  • Certificate/Diploma in Accounting, Finance, Commerce, Business Administration or relevant field.
  • At least one year experience in a similar role. NGO experience is an advantage.
  • Good knowledge of accounting practices, policies and procedures
  • Excellent interpersonal, communication, documentation time management and analytical skills
  • Ability to multitask, work within deadlines and work effectively under pressure
  • Attention to detail
  • Proficient using Microsoft applications especially Excel and financial software packages
  • Integrity and a high degree of honesty
  • Good team player

How To Apply

Interested candidates, who meet the above qualifications, should send their CV (Maximum 3 pages and including three professional referees) and Cover Letter to malawi.hr@concern.net with the subject of the email as “Finance Support Officer – Chikwawa“. The deadline for applications is Sunday, 7th September 2025. Only short-listed candidates will be contacted for interview.

Due to the urgency to fill this position, applications will be shortlisted on a regular basis, interviews conducted on a rolling basis and we may offer the position before the closing date. Any offer shall be subject to donor funding confirmation.

Concern is an equal opportunities employer. Qualified women are particularly encouraged to apply.

Concern does not charge for any kind of recruitment.