Administration Officer

VACANCIES

Perfect Property Solutions Limited is a leading real estate company with registered property valuers and managers. Perfect property solutions is inviting applications from suitably qualified candidates and experienced Malawian professionals to fill the position of Administration Officer tenable at Head Office in Lilongwe

POSITION: ADMINISTRATIVE OFFICER (1 POST)
Location: Lilongwe

Roles and Responsibilities

• Procurement and Supply chain management
• Handling of claims and reimbursements
• Assisting in management of office operations
• Manage calendars, schedule appointments, and organize meetings for executives.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Assisting in managing day to day office operations
• Arrange travel itineraries, accommodations, and transportation for executives.
• Organize and prepare agendas for meetings, take minutes, and follow up on action items.
• Assist in managing projects by tracking progress, deadlines, and deliverables.
• Maintain and update records, databases, and filing systems.
• Assist in managing projects by tracking progress, deadlines, and deliverables.
• Maintain and update records, databases, and filing systems.
• Serve as a point of contact for clients and stakeholders, ensuring professional communication and relationships.
• Assist with budget tracking, expense reports, and invoicing.
• Handle sensitive information with discretion and confidentiality.
• Anticipate challenges and proactively address issues that may arise in daily operations.
• Conduct research and compile data to assist executives in decision-making.
• Any other administrative duties assigned by supervisor

Requirements –

• Candidates must have a Bachelor’s degree in Business Administration, Office Management, or equivalent from a recognized university.
• Experience: 3-5 years of experience in administrative and/or executive support roles.
• Skills: Strong organizational and multitasking skills, excellent verbal and written communication skills, proficiency in Microsoft Office Suite or Google Workspace.

Applicants should submit their application letter to info@ppsmw.com together with copies of relevant certificates and curriculum vitae with at least three recent and traceable referees.

Applications should be received not later than 29th August, 2025.

The Human resources Manager
Perfect property Solutions Limited
P. O. Box x66
LILONGWE

Qualified women are encouraged to apply