Human Resources ( HR) Intern

Jhpiego seeks to recruit a highly motivated Human Resources ( HR) Intern to be based in Lilongwe. As part of the HR Team, he/she will assist with various HR tasks and projects and support HR policies and procedures. This internship offers an excellent opportunity to gain firsthand experience and exposure to different areas of Human Resources, and to learn from experienced professionals. This role will provide the intern with valuable experience and skills that are beneficial for a future career in human resources.

Recruitment and selection

• Assist with job posting and candidate screening
• Provide support to the recruitment team; Screening potential employee’s resumes to identify suitable candidates
• Schedule interviews  with shortlisted candidates and coordinate with the recruitment  team
• Update and maintain physical interview files.
• Prepare materials for new staff orientation and assist in conducting orientation

Record-keeping/HR Administration

• Maintain accurate and up-to-date employee records, including inputting new employees’ personal information and employment details  in JEMS
• Create new personnel files and digital documents for new employees and ensure that personnel files are up-to-date.
• Safekeeping of employee personal files and other HR records requests for letters for staff, including confirmation of employment; Loan applications, etc.

Staff Medical Insurance

• Assist with staff medical insurance-related tasks, including invoice reconciliation and benefits administration
• Liaise with medical insurance provider to register new staff and remove staff leavers
• Maintain quality customer services by responding to staff medical insurance inquiries efficiently, sensitively, and politely

• A Bachelor’s Degree in Human Resources or Business Administration.
• Candidates with more than 12 months work experience cannot be considered for this internship role.
• Intermediate proficiency in MS Word and MS Excel is required. PowerPoint skills would be an advantage.
• Excellent administrative and organizational skills.
• Effective communication skills.
• Attention to detail, a willingness to learn, and maintaining confidentiality
• Ability to work as part of the HR Team.
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals and objectives set by the organization

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