Stores Intern

Malawi University of Science and Technology (MUST)

ADMINISTRATIVE VACANCIES
Exciting and challenging job opportunities have arisen at the Malawi University of Science and Technology (MUST) for suitably qualified and experienced individuals who would like to contribute to the growth of the University in the below-listed posts.

Stores Intern

Reporting to the Accountant and the Finance Manager, the Stores Intern shall be responsible for the assigned stores services in the university.

Duties and Responsibilities

The main tasks of the job are as follows:

  1. Record inventory data manually or electronically.
  2. Receive, count, and verify incoming stock orders.
  3. Open Bin cards for every new stock control movement.
  4. Receiving, storing, and issuing of approved stocks to users.
  5. Conduct stock checks to ensure stocks are within the standard levels required.
  6. Document discrepancies between inventory records and physical counts of stock.
  7. Label stock items with labelling equipment such as identification tags or stamps.
  8. Process requisitions and/or purchase orders.
  9. Distribute products or materials to store’s shelves or stores provided spaces.
  10. Process damaged or defective stock in accordance with stores standard operating procedure.
  11. Maintain accurate records of contracts, purchase orders, and requisitions.
  12. Comply with safety regulations during stock movement.
  13. Keep the stock room neat and orderly.
  14. Keep up-to-date the stock inventory of materials, supplies, parts, and merchandise.
  15. Ensure stock allocation and standard packing systems are in place, according to the allocation code.
  16. Preparation of monthly receipt and issue summary reports.
  17. Preparation of stock taking stock sheets.
  18. Be involved and participate in the stock taking process.

Qualifications, Attributes and Experience

Interested candidates should possess the following qualifications, experience and attributes:

  1. Be a holder of a Diploma in Purchasing and Supply from a recognised and accredited institution of higher education, obtained recently.
  2. Must be prepared and ready to work in a busy environment.
  3. Must have strong interpersonal skills and team work spirit.
  4. Must be able to effectively communicate with staff and students.
  5. Must be well disciplined, reliable and trustworthy.

Remuneration and Tenure for the Position

The successful candidate for the position shall be engaged on a one-year internship contract and shall receive appropriate remuneration in form of internship allowance/stipend.

PREVENTION OF SEXUAL EXPLOITATION AND ABUSE

MUST has a zero-tolerance policy on Sexual Exploitation and Abuse. Therefore, applicants for the above vacancies must be willing to abide to the MUST Policy on Prevention of Sexual Exploitation and Abuse.

MODE OF APPLICATION FOR THE POSITIONS

Interested candidates who meet the above qualifications and attributes should submit their applications, detailed and updated curriculum vitae and copies of certificates not later than 7th June, 2024. The curriculum vitae must include the following: the candidate’s names in full; date of birth; academic qualifications; work experience; and names and e-mail addresses of three traceable referees.

Applications must be submitted to:

The University Registrar
Malawi University of Science and Technology
P.O. Box 5196
Limbe

Alternatively, applications can be submitted online to the University Registrar using the following email address: vacancy@must.ac.mw

All hardcopy and electronic applications must be duly signed. Only shortlisted applicants will be acknowledged.