Ministry of Justice
CHILUNGAMO (ACCESS TO JUSTICE) PROGRAMME
EXPRESSION OF INTEREST FOR RECRUITMENT OF PROGRAMME STAFF
TERMS OF REFERENCE
A). BACKGROUND
European Union will fund a Direct Grant to the Government of the Republic of Malawi in their implementation of the Chilungamo II Programme, which is continuity for the Chilungamo I, implemented between 2018-2022. The Chilungamo I Programme’s main objective was to contribute to dignified life through accountable Government, informed democratic choice, and human and effective delivery of justice.
Chilungamo II Programme builds on previous interventions in the justice sector and will continue to support justice reforms that aim at long-term and sustainable solutions to systemic issues with accessibility and effectiveness of key justice institutions. To this end the project will support institutional capacity building, gradual decentralisation of services and introduction and scaling up of innovative solutions which include alternative sentencing. Seven key justice institutions will be implementing partners of this fund namely; Ministry of Justice, the Malawi Judiciary, the Malawi Police Service, the Prisons, the Malawi Human Rights Commission, the Office of the Ombudsman and the Legal Aid Bureau.
To fulfil the objectives of the Programme, Ministry of Justice seeks to recruit Programme staff to fill the positions at the Programme Management Unit (PMU).
MONITORING AND EVALUATION OFFICER – Grade 2
Objective and scope of the assignment
The Monitoring and Evaluation (M&E) Officer plays a critical role in ensuring effective monitoring, evaluation, and learning processes within Chilungamo Program. The M&E Officer will be responsible for designing and implementing M&E activities, collecting and analysing data, and providing insights to support evidence-based decision-making.
Key duties shall include
- To design, implement, and manage the monitoring and evaluation framework of Chilungamo II programme.
- To ensure the quality and reliability of data collection, analysis, and reporting processes,
- To provide timely and relevant information to support project planning, implementation, and decision-making.
- To facilitate learning and knowledge among PMU and
Implementing Partners
Development of M&E Framework:
- Develop and maintain the M&E framework, including indicators, data collection tools, and reporting templates.
- Ensure alignment of M&E activities with project objectives and donor requirements.
Data Collection and Analysis:
- Oversee data collection activities, including baseline surveys, mid-term reviews.
- Analyse quantitative and qualitative data to measure progress against project indicators and targets.
- Identity trends, patterns, and lessons learned from M&E data.
Reporting:
- Prepare regular M&E reports for internal and external stakeholders.
- Ensure timely submission of reports according to donor requirements.
- Present findings and recommendations to project management and stakeholders as needed.
Capacity Building:
- Provide training and technical support to project staff and Implementing Partners on M&E methodologies and tools.
- Build the capacity of project staff and Implementing Partners in data collection, analysis, and reporting.
Learning and Knowledge Management:
- Facilitate learning workshops and reflection sessions to capture lessons learnt and best practices.
- Document and disseminate success stories, case studies, and other knowledge products.
- Contribute to the development of knowledge management systems within the organization or project.
The ideal candidate for M&E Officer position should possess the following qualifications, experience and competencies:
Qualifications
Master’s degree in a relevant field (e.g., Economics, statistics, any other related filed).
General Professional Experience
- At least 8 years of experience in monitoring and evaluation, preferably in the governance Programmes.
- Proficiency in M&E methodologies, data collection techniques, and statistical analysis software.
- Strong analytical and problem-solving skills, with the ability to interpret complex data sets.
- Excellent communication and presentation skills, with the ability to convey technical information to non-technical audiences.
- Experience working with NGOs, international organizations, or donor-funded projects.
Specific Professional Experience
- A minimum of Eight (7) years’ experience in donor funded related projects.
- Experience working with or in international and donor organizations with implementation of participatory projects.
- Demonstrable experience in the management of complex projects at national or regional levels while experience with
EU funded projects is a distinct advantage. - A good conversant with Malawi’s democratic governance sector.
- Good multi-cultural and interpersonal skills with experience in networking with partners at all levels (ministry, donors, private sector, NGOs and local community based organizations);
- Proven written, analytical, presentation and reporting skills and demonstrated computing skills.
- Good computer skills and proficient in the use of Microsoft Office (Excel, Word and
- PowerPoint, etc.)
- Proactive problem solver, self-starter, and results-oriented.
- Fluency in spoken and written English,
WOMEN ARE ENCOURAGED TO APPLY
B). Location of Employment
The recruited officers shall be based at the PMU, Ministry of Justice, Lilongwe but would be required to travel to fields where the Programme shall be implementing activities.
C). Duration of the Assignments
The initial contract duration is 24 months, but further renewal shall be based on performance.
D). Evaluation
Performance evaluations will be conducted annually based on the agreed-upon key performance indicators (KPIs) and job responsibilities outlined in this ToR.
Applications attaching CV and copies of certificates should be sent to:
The Solicitor General and Secretary for Justice,
Private Bag 333,
Lilongwe 3.
ATTENTION: THE DIRECTOR OF HUMAN RESOURCE AND DEVELOPMENT
To be received not later than 7th June, 2024.