Ministry of Justice
CHILUNGAMO (ACCESS TO JUSTICE) PROGRAMME
EXPRESSION OF INTEREST FOR RECRUITMENT OF PROGRAMME STAFF
TERMS OF REFERENCE
A). BACKGROUND
European Union will fund a Direct Grant to the Government of the Republic of Malawi in their implementation of the Chilungamo II Programme, which is continuity for the Chilungamo I, implemented between 2018-2022. The Chilungamo I Programme’s main objective was to contribute to dignified life through accountable Government, informed democratic choice, and human and effective delivery of justice.
Chilungamo II Programme builds on previous interventions in the justice sector and will continue to support justice reforms that aim at long-term and sustainable solutions to systemic issues with accessibility and effectiveness of key justice institutions. To this end the project will support institutional capacity building, gradual decentralisation of services and introduction and scaling up of innovative solutions which include alternative sentencing. Seven key justice institutions will be implementing partners of this fund namely; Ministry of Justice, the Malawi Judiciary, the Malawi Police Service, the Prisons, the Malawi Human Rights Commission, the Office of the Ombudsman and the Legal Aid Bureau.
To fulfil the objectives of the Programme, Ministry of Justice seeks to recruit Programme staff to fill the positions at the Programme Management Unit (PMU).
PROGRAMME MANAGER – Grade 1
Objective of the Assignment
The main objective of the Programme Manager shall be to provide overall operative, management and technical guidance to ensure the achievement of programme objectives and delivery of outputs.
Scope of the Assignment
The Programme Manager will provide the required technical and administrative support to guide the programme actions and outputs and ensure effective management of programme resources under the guidance and in close collaboration with the Team Leader and the European Union.
Key duties shall include
- Providing technical and management guidance to Activity Coordinators, identifying and addressing key issues, harmonizing technical objectives and approaches for the Programme Implementation and coordinating all Implementing Partners on the execution of the programme to ensure quality and timeliness of project work.
- Coordinates the preparation and monitoring of annual Work Plans and budget for the Programme, based on proposed annual work plans and budgets, and adhere to approved processes.
- Timely submission of programme implementation reports and submission to the Team Leader, and the EU including needed monthly, quarterly, semi-annual and annual status reports as well as other programme related documents
- Maintaining records, with the support of other experts like Finance Managers on technical and financial aspects of programme operation, including monitoring of project activities and their outcomes; as well as minutes, decisions and recommendations of meetings and workshops.
- Acting as Secretariat for the Programme Steering Committee Meetings.
- Planning, organizing, implementing and reporting on Technical Committee and Implementation Team meetings.
- Ensuring effective liaison and maintain good communication with implementing Partners, development partners and other stakeholders
Qualifications, Experience and Competencies
The successful candidate for the assignment shall have the following attributes:
Qualifications:
• At least Masters’ Degree in Economics, Public Policy, and any related field.
General Professional Experience
• At least 10 years of professional experience at management level.
Specific professional experience
- A minimum of Eight (8) years’ experience in donor funded related projects.
- Experience working with or in international and donor organizations with implementation of participatory projects.
- Demonstrable experience in the management of complex programmes at national or regional levels while experience with EU funded projects is a distinct advantage.
- Proactive problem solver, self-starter, and results-oriented.
- At least 6 years’ working experience with Malawi democratic governance sector.
Competencies
- Strong management skills including ability to provide strategic guidance, technical oversight, mentor staff, build strong teams, develop work plans, and manage budgets and project expenditures.
- Good multi-cultural and interpersonal skills with experience in networking with partners at all levels (ministry, donors, private sector, NGOs and local community based organizations);
- Proven written, analytical, presentation and reporting skills and demonstrated computing skills.
- Good computer skills and proficient in the use of Microsoft Office (Excel, Word and
- PowerPoint, etc.);
- Proactive problem solver, self-starter, and results-oriented.
- Fluency in spoken and written English,
WOMEN ARE ENCOURAGED TO APPLY
B). Location of Employment
The recruited officers shall be based at the PMU, Ministry of Justice, Lilongwe but would be required to travel to fields where the Programme shall be implementing activities.
C). Duration of the Assignments
The initial contract duration is 24 months, but further renewal shall be based on performance.
D). Evaluation
Performance evaluations will be conducted annually based on the agreed-upon key performance indicators (KPIs) and job responsibilities outlined in this ToR.
Applications attaching CV and copies of certificates should be sent to:
The Solicitor General and Secretary for Justice,
Private Bag 333,
Lilongwe 3.
ATTENTION: THE DIRECTOR OF HUMAN RESOURCE AND DEVELOPMENT
To be received not later than 7th June, 2024.