Invitation to Tender – Provision of Insurance Services for the Years 2026-28

INVITATION TO TENDER

PROVISION OF INSURANCE SERVICES FOR THE YEARS 2026-28.

Background

Self Help Africa (SHA) Malawi is an international non-governmental organisation working to create opportunities for lasting improvement in people’s lives. SHA works in partnership with others to support livelihoods and food security, WASH and health, sustainable energy, and gender equality programmes, reaching over 1,000,000 people a year across Malawi. SHA operates in seven countries across Africa and, within Malawi, currently implements programmes in 14 districts.

In the course of its operations, SHA owns, leases, or otherwise holds an insurable interest in a range of assets and undertakes activities that expose the organisation, its staff, and third parties to a variety of risks. These include motor vehicles, office premises and equipment, IT and communications equipment, minigrids and solar-powered water systems, and the health and safety of employees. To protect these assets and manage associated liabilities, SHA requires a comprehensive package of insurance cover, to be provided by a suitably qualified and licensed insurance company operating in Malawi.

SHA is therefore undertaking a competitive tender process to select an insurance company (or companies) to provide the required cover for the period 2026-2028, with individual policies underwritten on 12-month terms and renewable by mutual agreement.

Self-Help Africa (SHA) invites applications from interested, qualified, technically competent and eligible insurance companies for the provision of insurance services for the years 2026-2028.

CATEGORY	LOT NUMBER	DESCRIPTION
Motor Insurance	Lot Number 1	Accidental Own Damage (accidental loss or damage, theft and hijacking, windscreen/glass accidental damage, towing charges, fire external explosion, self-ignition, lighting) Liability for Third Party (death or injury, property damage, loss of use) Passenger Liability Legal Cost – Defense Cost Limit
Group Life Assurance	Lot Number 2	Death Benefits Funeral Benefits
Group Personal Accident Cover	Lot Number 3	Death and Permanent Total disablement Permanent Total Disablement Temporary lotal Disablement Medical Surgical and Nursing Fee
Workers Compensation Cover	Lot Number 4	Malawi Workers Compensation (death / permanent total disablement, medical expenses, aggregate limited) Common Law Liability
Asset All Risks	Lot Number 5	Material Damage (fire and accidental damage) Burglary Business All Risks (all computers and portable items including but not limited to desktop computers, laptops, printer, mobile water tank, cameras, phones UPS, projectors etc.)
Public Liability	Lot Number 6	General limit of liability Wrongful Arrest
Fidelity Guarantee	Lot Number 7	All Employees of Insure (limit any one loss and in aggregate per policy period)
Plant All Risks	Lot Number 8	Mini-grids Solar Powered Water Systems.

SELECTION CRITERIA

All interested bidders wish to get more information can request a tender package from the following the following e-mail procurement.mw@selfhelpafrica.org

Selection will be based on both coverages offered, support provided by the insurance company and cost. The organisation reserves the right to decide what insurance to proceed with and for what time period.

Note: All bidders who would like to render insurance services to Self Help Africa should clearly follow the instructions provided.

HOW TO APPLY

All eligible bidders with verifiable offices and licenses who meet the requirements can submit their bid documents by uploading the electronic files through the link provided
The TERMS AND CONDITIONS FOR CONTRACTS FOR PROCUREMENT OF GOODS & SERVICES – SELF HELP AFRICA (SHA) JAN 2023 will be applicable. These terms and conditions will be shared with the successful bidder for their review and signature.
Kindly utilize this provided box link to upload electronic copies of your bid application. https://gsha.app.box.com/f/f8c3d6b7068d472997a037aaf1cd7960 If you have any questions or need further clarification, please feel free to send an email to procurement.mw@selfhelpafrica.org

Closing date of receiving bid submission is 23 October, 2026 at 5:00pm.

Note: Self Help Africa is not bound to accept the lowest or any other bid. All bids will be evaluated in accordance with SHA Procurement guidelines as well as the requirements for this Invitation to bids. Bids will be evaluated on the basis of compliance with technical specifications, delivery period, price and discounts offered (if any).

Self Help Africa takes the safety and well-being of all those we work with, very seriously. We have a zero-tolerance policy on abuse. Our recruitment is safe, meaning that we recruit contractors with the highest values and standards of ethical behavior.