Various Positions

PSI is a network of locally rooted, globally connected organizations working to achieve consumer-powered healthcare — people-centered health systems that ensure quality, affordable care wherever and whenever it is needed. Our origins in sexual and reproductive health have grown into a broader mission. Today, we work with the public and private sectors as well as local communities, prioritizing people’s voice and choice and developing solutions to meet their essential health needs. Over the past five decades, we have helped push boundaries, break taboos, set trends, and develop innovative solutions to complex global health challenges.

PSI Branch Office in Malawi is inviting applications from suitably qualified candidates to fill the following vacant positions.

Position  : Monitoring, Evaluation, Research and Learning Manager 

Dept        : Programs

Grade     : E5

Report to : Technical Advisor, Programmes

Duties and Responsibilities: The Monitoring, Evaluation, Research and Learning (MERL) Specialist provides technical leadership for the design, implementation, and strengthening of monitoring, evaluation, research, and learning systems. The position ensures that program performance is effectively measured, documented, analyzed, and used for evidence-based decision-making, adaptive management, accountability, and reporting to donors and stakeholders.

The MERL Specialist leads the development of performance measurement frameworks, data quality assurance systems, research initiatives, learning agendas, and knowledge management processes to demonstrate program results and improve program effectiveness.

Key Responsibilities

1. Monitoring and Evaluation
   • Lead development and implementation of MERL frameworks, Performance Monitoring Plans (PMPs), and indicator tracking systems.
   • Develop logical frameworks, theories of change, results frameworks, and indicator reference sheets.
   • Design data collection tools and methodologies.
   • Monitor progress against targets and key performance indicators.
   • Conduct regular data quality assessments (DQAs) and data verification exercises.
   • Maintain databases and management information systems (MIS).

2. Research and Assessments

• Design and coordinate baseline, midline, endline, and special studies.
• Lead quantitative and qualitative research activities.
• Develop research protocols, sampling strategies, and data analysis plans.
• Ensure ethical standards and data protection requirements are met.
• Analyze findings and produce technical reports.

3. Learning and Knowledge Management

• Facilitate regular learning reviews and reflection meetings.
• Document promising practices, lessons learned, and success stories.
• Promote adaptive management using evidence and program data.
• Support development of knowledge products, briefs, presentations, and publications.
• Strengthen organizational learning systems.

4. Data Analysis and Reporting

• Analyze program data using appropriate statistical and analytical methods.
• Develop dashboards and data visualization products.
• Produce monthly, quarterly, annual, and donor reports.
• Ensure timely and accurate submission of reporting requirements.
• Present findings to management, government, donors, and partners.

5. Capacity Building

• Train staff and partners on MERL systems and tools.
• Build capacity in data collection, reporting, data quality, and utilization.
• Mentor field teams and implementing partners on results-based management approaches.

6. Collaboration and Stakeholder Engagement

• Coordinate with government ministries, donors, partner organizations, and technical working groups.
• Support donor visits, evaluations, audits, and assessments.
• Represent the organization in MERL-related technical forums and meetings.

MINIMUM QUALIFICATIONS

• Master’s degree in Monitoring and Evaluation, Public Health, Statistics, Demography, Epidemiology, Social Sciences, Development Studies, Economics, or a related field.
• Bachelor’s degree with extensive relevant experience may be considered.

EXPERIENCE

• Minimum 5-7 years of progressively responsible experience in monitoring, evaluation, research, and learning.
• Experience with donor-funded programs such as USAID, FCDO, Global Fund, UNFPA, World Bank, KfW, or similar.
• Experience conducting surveys, assessments, and program evaluations.
• Experience managing large datasets and digital data collection systems

COMPETENCES

• Strategic thinking
• Analytical and problem-solving skills
• Attention to detail
• Strong report writing skills
• Communication and presentation skills
• Team leadership and mentoring
• Stakeholder management
• Commitment to data quality and ethical research

TECHNICAL SKILLS

• Results-Based Management (RBM).
• Indicator development and performance tracking.
• Quantitative and qualitative research methods.
• Data quality assurance.
• Statistical analysis using SPSS, STATA, R, or similar software.
• Power BI, Tableau, DHIS2, KoboToolbox, ODK, or CommCare.
• Advanced Microsoft Excel and reporting skills

Position     : Procurement and Logistics Manager 

Dept          : Finance and Operations

Grade       : E4   

Report to : Deputy Country Representative

Duties and Responsibilities:

Develop and execute Procurement Strategy Lead in design, development, and implementation of a procurement strategy that speaks relevantly to the macroeconomic operating environment in Malawi and the programmatic requirements. Responsible for market intelligence to identify and offset emerging supply chain risks through the identification of alternative competitive sources of supply.

• Develop a comprehensive, realistic, dependable consolidated annual procurement plan with input from key departments that sets in motion the procurement process of commodities and services minimizing ‘ad hoc’ and sporadic procurements and capitalizing on economies of scale through consolidation of similar procurements. Ensure continuous review and update of the procurement plan to reflect the status of requirements.
• Establish coordination processes to work seamlessly and collaboratively with other operations departments as well as programs in procurement execution to ensure an integrated internal controls framework, enabling consultative, transparent, technically proficient and compliant procurement decisions.

Procurement Execution

• Establishes and maintains a system for procurement, ensuring that accurate and detailed specifications are submitted in writing prior to initiation of the procurement process, seeking clarification where it is ambiguous so as toavert the procurement of incorrect commodities.
• Leads in the solicitation of quotes or proposals in line with PSI’s internal policies and procedures and donor guidelines in a fair, transparent, ethical, and accountable manner.
• Prepare and review supplier evaluations/bids analysis, requests for awards, purchase orders, contracts for services and other procurement documents, ensuring strict adherence to applicable procedures, and accuracy and completeness of procurement supporting documents.

 Procurement Compliance and Documentation

• Accountable for a thorough understanding and enforcement of compliance; with government, organizational and donor rules and regulations.
• Responsiblefor ensuring all documents and donor prior approvals are obtained, completed, and filed for PSI’s procurement activities in line with donor regulations and approved budgets, and in compliance with Malawi Laws and donor requirements on document retention.
• Accountablefor maintenance of complete, accurate and audit-trail procurement files to give the flow of the entire procurement process including clarifying notes as needed.
• Accountable for timely disclosure and documentation for process deviations or potential procurement risks.

Procurement Monitoring for Organizational effectiveness  

• Monitor procurement data and disseminate complete, accurate and relevant monthly procurement reports on user-friendly, standardized templates to support project management decision-making.

Subawardee Procurement Support and Asset Management

• Provide technical guidance and hands-on support to subawardees in developing and strengthening their own procurement systems, policies, and internal controls in line with donor and PSI requirements.
• Review subawardee procurement plans, solicitation documents, bid analyses, and contracts to ensure compliance with donor regulations and PSI standards prior to approval.
• Conduct periodic post-award monitoring/spot checks of subawardee procurement practices, identifyinggaps and supporting corrective action plans.
• Deliver training and capacity-building sessions to subawardee staff on procurement procedures, ethics, and documentation requirements.
• Maintain oversight documentation of subawardee procurement compliance status for audit and donor reporting purposes.
• Maintain a complete subaward asset register (tagged by donor/project code) and verify assets meet donor capitalization thresholds. Ensure subaward asset acquisition, use, and disposal align with donor terms and PSI’s global asset policy. Conduct periodic subaward asset verification and inventory counts/reconciliations and document discrepancies (loss, damage, misuse).

Office Logistics

• Coordinate the collection and consolidation of travel plans and facilitation of travels through hotel and flight bookings where applicable, plan and coordinate vehicle scheduling/allocation to meet program and operational needs. Assess and update applicable manuals with evolving risks and environmental changes.
• Oversee preventive maintenance, repairs, and inspections to ensure all vehicles are safe, roadworthy, and compliant with Malawian traffic laws
• Ensure timely renewal of vehicle licenses, insurance, and inspection certificates, and maintain complete vehicle logbooks (mileage, fuel, trip records)
• Monitor and manage fuel consumption, fuel card/voucher systems, and overall fleet operating costs to identify savings opportunities
• Supervise drivers’ performance and conduct, ensure valid licensing, and organize safety/defensive driving training
• Manage incident/accident reporting and insurance claims, and advise on vehicle replacement and disposal based on condition and lifecycle
• Oversee general office management to ensure the smooth running of office operation and program implementation; supervise office cleaning and maintenance to ensure the office is always kept clean and maintains a professional outlook and ambience. Arrange and enforce security deployment as necessary, with proper security assessments done for office premises and staff residences, per PSI standards. Be responsible for office supplies, restocking at the right levels to avoid both stock outs and overstocking or stock expiries; designing and implementing necessary controls over store access and functions.
• Implement asset management policies and procedures as contained in the PSI asset management policies; keeping accurate and up to date registers of assets and of office equipment. Enforcing asset verifications per PSI policies,ensuring there is adequate physical security over assets, making sure assets are properly always insured, working with project leads to brand assets per donor branding standards. Handle end-of-project asset disposition (transfer, donation, or sale) per donor approval and retain documentation for audits.

Staff Management & Supervision

• Ensure development, update and adherence to Procurement and Fleet policies and procedures
• Conduct performance appraisals for supervised staff and ensure relevant and up-to-date job descriptions.
• Promote learning and development amongst staff through on-job training, mutually agreed upon professional development courses/tuition and coaching, and generally motivate staff to improve performance
• Model best practices, work ethics, skills, knowledge and integrity to the team.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Procurement & Supply Chain Management/Full CIPS required/equivalent. Master’s degree will be an added advantage.
• Must be a member of the Malawi Institute of Procurement & Supply (MIPS).
• Experience working with an international non-profit organization
• Minimum 5 years’ experience in procurement, of which at least two must be at managerial level.

COMPETENCES

• A good communicator
• High emotional intelligence
• Strong leadership skills
• A self-starter

PERSONAL SPECIFICATION

• Thorough knowledge of KfW/GIZ/EU procurement regulations and policies.
• Firm and forthright in making correct procurement decisions.
• Extensive knowledge of the local, regional and international sources of supply.
• Strong mentorship and capacity building skills.
• Effective supervisory skills.
• Excellent interpersonal skills and ability to work in a team environment.
• Attention to detail.
• Impeccable integrity.
• Organised and results oriented.
• A demonstrated ability to meet deadlines.
• Strategic thinker.
• Excellent computer skills, Microsoft Suite (Windows Word Processing, Excel, Access, PowerPoint, Outlook)

Position    : Social Behaviour Change and Communication Manager 

Dept      : Programmes

Grade   : E3

Report  to : Technical Advisor, Programmes

Position Summary

The Social and Behavior Change Communication (SBCC) Advisor will provide strategic leadership and technical oversight for the design, implementation, monitoring, and evaluation of evidence-based social and behavior change interventions that improve sexual and reproductive health outcomes in Malawi. The Advisor will lead efforts to increase demand for and uptake of quality SRHR services and products through behavior-centered approaches that address individual, interpersonal, community, and structural barriers.

The position will ensure integration of SBCC approaches across family planning, adolescent and youth sexual and reproductive health (AYSRH), self-care, maternal health, HIV prevention, gender equality, and gender-based violence (GBV) programming. The Advisor will work closely with the Ministry of Health, district health offices, civil society organizations, youth networks, media partners, and development partners to develop and implement innovative communication strategies that contribute to sustainable behavior change and improved health outcomes.

Duties and Responsibilities:

A. Strategic Leadership and Program Design

• Lead the development and implementation of comprehensive SBCC strategies aligned with national SRHR priorities and donor requirements.
• Provide technical leadership in applying behavioral science, social norms approaches, human-centered design, and community engagement methodologies.
• Ensure SBCC interventions are grounded in formative research, audience insights, and behavioral determinants.
• Integrate SBCC across all technical components of SRHR programming.
• Contribute to annual work planning, budgeting, and program implementation activities.

B.  Development of Communication Strategies and Materials

• Lead development of evidence-based communication strategies, campaigns, and implementation plans.
• Oversee development and pretesting of social and behavior change materials, including:

• • IEC/BCC materials
  • Job aids
  • Community dialogue guides
  • Provider behavior change materials
  • Social media content
  • Radio and television programming
  • Digital engagement tools
• Ensure all materials are culturally appropriate, gender-transformative, youth-friendly, disability-inclusive, and linguistically appropriate.

C. Adolescent and Youth Engagement

• Provide technical oversight to youth-centered communication interventions.
• Support meaningful engagement of young people in the design, implementation, and evaluation of interventions.
• Promote positive youth development approaches and strengthen youth participation platforms.
• Support development of communication approaches that address barriers to contraceptive use, HIV prevention, and access to SRHR information among adolescents and young people.

D. Community Mobilization and Social Norms Change

• Design and oversee community mobilization initiatives that engage gatekeepers, parents, religious leaders, traditional leaders, and community structures.
• Promote community ownership and accountability for SRHR outcomes.
• Support implementation of interventions addressing harmful gender and social norms affecting SRHR behaviors.
• Strengthen community-facility linkages to improve service uptake and referral completion.

E. Digital and Mass Media Communication

• Lead design and implementation of multimedia campaigns across radio, television, social media, and mobile platforms.
• Promote innovative digital solutions to increase access to SRHR information and services.
• Collaborate with media organizations and influencers to amplify key SRHR messages.
• Monitor reach, engagement, and effectiveness of communication campaigns.

F. Monitoring, Evaluation, Research and Learning

• Collaborate with MERL teams to develop SBCC indicators and monitoring frameworks.
• Lead collection and use of behavioral and social norms data to inform programming.
• Support formative research, baseline studies, audience segmentation, and behavioral assessments.
• Document lessons learned, best practices, success stories, and case studies.
• Contribute to donor reports, annual reports, publications, and dissemination events.

G. Capacity Strengthening

• Strengthen the capacity of Ministry of Health staff, district health teams, implementing partners, youth organizations, and community structures in SBCC approaches.
• Develop and deliver training curricula, mentorship, and supportive supervision.
• Promote institutionalization of evidence-based SBCC practices within government systems.

H. Stakeholder Engagement and Coordination

• Represent the organization in national technical working groups and SRHR coordination platforms.
• Maintain effective collaboration with donors, government ministries, implementing partners, media organizations, and community stakeholders.
• Contribute technical expertise to national policy development, strategy reviews, and guideline development processes.

MINIMUM QUALIFICATIONS

Education

• Master’s Degree in Public Health, Health Communication, Behavioral Sciences, Social Sciences, Development Studies, Journalism, Mass Communication, Psychology, Sociology, or a closely related field.

Experience

• Minimum 8–10 years of progressively responsible experience implementing SBCC programs in public health.
• Demonstrated experience in SRHR, family planning, AYSRH, HIV prevention, maternal health, or gender programming.
• Experience managing donor-funded programs.
• Proven experience in designing and implementing large-scale communication campaigns.
• Experience working with government institutions, civil society organizations, and community structures.

Strong knowledge of:

• Social and behavior change theories and frameworks
• Human-centered design approaches
• Social norms programming
• Community engagement methodologies
• Youth-centered programming
• Gender-transformative programming
• Family planning and contraceptive behavior change
• AYSRH programming
• Self-care interventions
• Digital health communication
• Monitoring, evaluation, and learning for SBCC

COMPETENCES

• Strategic thinking
• Leadership and team management
• Stakeholder engagement
• Partnership development
• Technical writing
• Facilitation and training
• Communication and presentation skills
• Problem solving and innovation
• Results orientation
• Cultural sensitivity and adaptability

PERSONAL SPECIFICATION

• Experience supporting implementation of Malawi’s National Sexual and Reproductive Health and Rights Policy and related strategies.
• Experience working with Ministry of Health structures at national and district levels.
• Familiarity with USAID SBC Guidance, WHO Behavioral Insights approaches, FP2030 commitments, and Gender Transformative Programming frameworks.
• Professional fluency in English and one or more local languages spoken in Malawi. 

Position       : Project Coordinator (2)

Dept             : Programs

Grade          : D5

Reports to : Program Manager with Dotted lines to the Technical Advisor,  Programs

Duties and Responsibilities: 

Job Summary: The Project Coordinator is responsible for supporting the planning, coordination, implementation, monitoring, and reporting of project activities to ensure the timely delivery of project objectives and results.

Key Responsibilities:

• Coordinate the implementation of project activities in line with approved work plans, budgets, and timelines.
• Plan and manage teamgoals, project schedules and new information
• Develop and maintain project schedules, activity trackers, and implementation plans.
• Monitor progress against project milestones and identify potential delays or bottlenecks.
• Coordinate logistics for project activities, including meetings, trainings, workshops, field visits, and stakeholder engagements.
• Participate in project design meetings
• Schedule and coordinate project meetings and ensure timely dissemination of meeting materials.
• Follow up on action items agreed during meetings and track their completion.
• Collect, compile, and verify project implementation data from partners and field teams.
• Maintain project documentation, records, and databases to ensure accurate project reporting
• Track project indicators and support monitoring and evaluation activities.
• Support district teams with implementation of quality improvement activities to project activities
• Document lessons learned, success stories, and best practices from project implementation.
• Manage project-related paperworkby ensuring all necessary materials are current, properly filed and stored.

MINIMUM QUALIFICATIONS

• Bachelor degree in Public Health, Project Management, Nursing, or any other health related field. Those with Project Management certificate will have an added advantage.

EXPERIENCE

• Minimum 3-5 years of project coordination
• Successfully coordinated any SRHR project activities, resulting in high results for the project (s)
• Experience with donor-funded programs such as USAID, FCDO, Global Fund, UNFPA, World Bank, KfW, or similar.
• Experience in managing partnership including government ministries
• Experience in general project documentation and report writing

COMPETENCES

• Strategic planning and thinking
• Strong Interpersonal skills
• Partnership management
• Donor compliance and reporting
• Attention to detail
• Integrity and accountability
• Results orientation
• Adaptability and flexibility
• Initiative and self-motivation

Mode of Application

Qualified candidates with the specified qualifications and experience should submit their application letters together with detailed curriculum vitae by 18^th August, 2026 through: jobs@psimw.org with the position being applied as the subject line.

Kindly take note that these positions depend on the availability of donor funding.

 PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of religion, color, sex, age, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, gender identity or expression, pregnancy or related medical conditions. PSI maintains zero tolerance for child abuse, sexual abuse, or exploitative acts or threats by our employees, consultants, volunteers, contractors or anyone associated with the delivery of our programs and services, and takes seriously all complaints of misconduct brought to our attention.