Procurement Officer

  • Full Time
  • Lilongwe
  • Applications have closed

DAI (Local Government Accountability and Performance (LGAP))

Project Background:
The Malawi Local Government Accountability and Performance (LGAP) will improve the performance of local government in Malawi by improving capacity and accountability of local governments in the districts where it will work, strengthening citizen engagement and oversight, and improving the broader national policy and systems environment for decentralization. While doing so, LGAP will directly assist USAID Malawi to operationalize its integration approach.



The Procurement Officer will support the Procurement Specialist in ensuring the integrity, fairness, and openness in the project’s procurement processes as well as adherence to policies, procedures, and controls. He/She will support the procurement of goods and services and ensuring that complete procurement related backup documentation is provided prior to submission to the Finance Team. He/She will support the review of solicitations and price/cost/reasonability analyses. The Procurement Officer may need to assume main procurement responsibilities when needed or in the Procurement Specialist’s absence. He/She will also perform any other related duties as assigned.

Responsibilities and Key Tasks

  • Support the development of acquisition planning reports and presentations to Senior Management on a quarterly basis at a minimum, or more often as required;
  • Monitor and track procurement activities and delivery status of goods/services;
  • Perform regular spot audits of procurement files on a regular basis, and more thorough audits on a quarterly basis;
  • Ensure complete backup documentation for procurement purchases is submitted to the project’s Finance Team;
  • Assist and collaborate in internal or external audits as necessary;
  • Ensure DAI/USAID and FAR policies and procedures are followed and enforced;
  • General support for acquisition and procurement responsibilities;
  • Support review of solicitation bids and quotes from vendors in adherence with policies and approved requisitions and quarterly procurement plans;
  • Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process;
  • Prepare cost evaluation data and source selection documentation;
  • Maintain procurement file system in DAI’s systems;
  • Work closely with various Home Office support staff; and
  • Carry out other duties and responsibilities as assigned.


  • Graduate Diploma in Purchasing and Supply (CIPS Level 6) or Equivalent Qualification in a related field;
  • 2+ years of relevant experience and progressive responsibility in procurement at the entrylevel of an organization;
  • Minimum 1 year experience working in a procurement role for USAID funded projects;
  • Experience assisting procurement and acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations;
  • Accuracy when working with large amounts of data;
  • Ability to respond effectively to time sensitive demands & inquiries;
  • Proficiency using Microsoft Office Suite and other relevant software;
  • Demonstrated problem-solving and customer relations skills;
  • Excellent organizational skills with particular attention to detail;
  • Able to prioritize multiple concurrent bids;
  • Excellent communication and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds; and
  • Fluency in English is required.

Location and Reporting:

The procurement Officer will be based in Lilongwe, Malawi and will report to the Procurement Specialist.

These vacancies are conditional upon availability of funds. If you are interested in any of the positions, please send your application letter and CV through the link below

The closing date of receiving applications is 17th November 2018 by 17:00hrs hours.
No phone inquiries will be accepted and only those shortlisted will be contacted.