NOW HIRING 

The Maryland Global Initiatives Corporation is a nonprofit affiliate of the University of Maryland, Baltimore established by UMB to carry out UMB’s programs to strengthen health systems and improve the human condition in the areas where UMB operates through MGIC. MGIC has UMB-approved affiliates, field offices, and program offices (collectively known as “country offices”) throughout sub-Saharan Africa. MGIC activities are funded generally by U.S. government entities through cooperative agreements with UMB. The University of Maryland Baltimore (UMB) has received PEPFAR funding from the US government /CDC for Accelerating Malawi’s PEPFAR Laboratory Logistics and Infrastructure for Quality (AMPLIFY). 

Applications are therefore welcome from interested internal candidates for the following vacant position on a 9 month – fixed term employment contract as follows to be based at our Lilongwe office. 

1 x Procurement Officer 

The Procurement Officer performs activities involving all aspects of procurement transactions, 

from initiation to award recommendation. The Procurement Officer will be knowledgeable of all procurement rules and restrictions as applied by local and US Government federal entities. She/he has responsibility for the quantification, vendor engagement, procurement processes, contract execution and procurement of all goods and services procured. The Procurement Officer will ensure an uninterrupted supply of health and non-health commodities to fulfill the objectives of the Malawi program. The chosen candidate must be able to communicate effectively with program/technical teams and orient others on procurement policy. 

Roles and Responsibilities: 

Primary responsibilities include, but are not limited to the following: 

1. Compile annual procurement plans in coordination with Project Leads 

2. Preparing solicitation/tender documents and evaluation of bids in accordance with MGIC and Donor requirements 

3. Evaluate bids/proposals for contract awards and debrief unsuccessful vendors. 

4. Update weekly Procurement Tracker and budget monitoring 

5. Serve as a liaison between MGIC and vendor community, supplying end users with information on sources, discounts, pricing and delivery provisions. 

6. Conduct market research to determine if sole sources are justified and to develop new sources for supplies and services. 

7. Communicate on and settles any differences on critical points and specific contractual provisions. 

8. Track service contract execution and expiration to ensure that ongoing contracts do not lapse and are renewed in a timely manner. 

9. Follow up with vendors on open purchase orders to ensure that all payables have been made. 

10. Periodic vendor account reconciliations to ensure payments are made for all delivered goods and services. 

11. Ensure that all the relevant documentation is kept in soft copy and assisting in external and internal verification of these documents. 

Required and Preferred Qualifications 

•  Bachelor’s Degree or equivalent in business administration, Purchasing/Procurement, Economics, Finance or a related field is required. 
• Those with CIPS Graduate Diploma will have an added advantage. 
• Must be an active member of Malawi Institute of Procurement & Supply (MIPS). 
• Minimum of 5 years of relevant experience in the field of procurement 
• Prior experience with a U.S. Government-funded organization is required; prior experience in the health sector is preferred. 
• Prerequisite in understanding USG procurement and logistical regulations 
• Ability to work independently in a fast-paced and dynamic environment. 
• Attention to detail and a proactive, problem-solving approach are required. 
• Demonstrated analytical ability and good written and verbal communication skills.
• Proficiency in MS suite (MS Word, Excel, PowerPoint) and Adobe 

Mode of Application 

Suitable candidates should apply through the following email address: Malawi_Recruitment@mgic.umaryland.edu 

The closing date for receiving applications is 10th December 2023. 

“MGIC is an Equal Opportunities Employer”