Hospital Logistics Manager

Médecins Sans Frontières (MSF) is a non-profit, independent international humanitarian organization committed to delivering medical aid to populations facing crises, with a steadfast commitment to impartiality and without regard to race, religion, creed, or political affiliation. In Malawi, MSF collaborates closely with the Ministry of Health and the local community, particularly in the Cervical Cancer project in the Blantyre and Chiradzulu districts, as well as the CBO Project in Zalewa and Dedza District.

MSFF is looking for its Blantyre Office:

HOSPITAL LOGISTICS MANAGER

Workplace            : Blantyre, Queen Elizabeth Central Hospital

Type of contract : 1 Year Fixed Term Contract with the possibility of extension

Start date             : November 2025

Main Purpose of the Position

Planning, coordinating and monitoring all logistics related activities in the hospital according to MSF protocols, standards and procedures to provide support for its medical activities and to ensure the optimal management of the project.

Main Responsibilities

• Leading and directing all support activities in the hospital, in close collaboration with the clinical and nursing leadership, and developing, assessing and implementing the logistics strategy, policies, tools and procedures specifically in the areas of Biomedical, Mechanical, Construction, Energy, Transport, Hospital Supply Applied Security and EPREP.
• Assisting the hospital management and Logistics Coordinator (LogCo) in defining the yearly planning, budget and the hospital activities to identify and respond to the needs of the population. When required, bidding and managing the hospital improvements, maintenance and construction budget and directing construction requirements in collaboration with Construction Log (if available).
• Responsible for the implementation and ensuring the proper functioning of the hospital facilities and structures whether linked to development, installation, maintenance and improvement (e.g. structure, energy, WHS, medical and non-medical materials, communication, cold chain, biomedical equipment, portering and transfer systems, laundry system, etc.) in accordance with MSF standards and development protocols.
• Ensuring that hospital occupational health and safety systems are in place, maintained and updated when needed (e.g. fire safety includes emergency planning, hospital access and security).
• Responsible for hospital hygiene through good management of cleaning teams, engagement with the Head nurse and regular audit. Responsible for safe and efficient waste management and managing hospital WHS in partnership with the responsible WHS specialist and together delivering a comprehensive hospital vector control mechanism.
• Supporting the project and hospital logistician in the implementation of the Hospital Logistics Tool Kit (HLT) and providing training for its efficient implementation. Ensuring that all staff in the project are informed of the proper use of the hospital’s infrastructure, equipment and communication tools.
• Ensuring that the installation and maintenance of the functional spaces of medical offices are in adequate condition and that the HR structures are in place to support the management of medical facilities.
• Planning and supervising in collaboration with the Hospital/Project Coordination Team, the HR processes (recruitment, training, performance evaluation and internal, external communication) of the logistics personnel of the project to ensure both the sizing and the amount of knowledge required for the activity.
• Providing technical references to all logistical/technical problems and providing guidance to the logistics staff under his/her responsibility. When applicable, supervising the LOG (Biomed, Mechanic and Electrician) and WHS specialist teams.
• In coordination with LogCo, reviewing the current hospital logistical management strategies, tools and procedures and recommending possible amendments or revisions to achieve effectiveness and efficiency of the hospital support structures
• Defining and monitoring the technical aspects of the reduction of political risk of the project, transportation, communication, protection, identification and preparation of the technical aspects of security policy and guidelines, evacuation plans and contingency, monitoring daily the application of safety rules and report to the Logistics Team Leader and/or Project Coordinator any problem that may arise.
• Participating in the writing of the monthly reports according to guidelines.

Specific Accountabilities

• Leading and directing all logistics support activities in the hospital in close collaboration with each department manager, Medical Activity Manager and Medical Team Leader ensuring the implementation of logistics strategies policies, tools and procedures specifically in the areas of Biomedical, Energy, Transportation, Supply, Security, ICT, Waste Management, and Infrastructure Maintenances.
• Responsible for ensuring the proper functioning of hospital infrastructure, facilities, and equipment, including their planning, implementation, maintenance, servicing, improvement, and continued optimization, in accordance with MSF standards and procedures in close collaboration with the country specialists (WATSAN, Biomed, Electrician and ICT).
• Ensuring that hospital safety measures are in place and functional, including fire prevention, emergency planning, controlled access, and security protocols.
• Collaborate closely with Logistics Team Leader in developing the annual plan, overseeing budget follow-up, and aligning hospital logistics activities to ensure a timely and effective response to the hospital’s logistical needs. Review the current hospital logistical management strategies, tools, and procedures, and recommend amendments or revisions to improve the effectiveness and efficiency of hospital support structures, with support from the Logistics Coordinator.
• Ensure close collaboration with the Watsan Specialist and Head Nurse for the implementation of effective waste management practices and participation in IPC measures, in partnership with the MOH.
• Maintain close collaboration with Biomed, Electrician, Watsan, and ICT specialists to ensure that all equipment, systems, and policies are in place and properly applied.
• Participate in defining and monitoring security measures and contingency plans with LTL, supported by the Logistics Coordinator and/or Project Coordinator.
• Remains available to provide technical input and may join discussions with the MOH and other partners, contributing to a supportive capacity as needed.

Requirements

How to apply

Applicants meeting the requirements are encouraged to send their Cover Letter, Updated CV, ID Copy, and relevant certificates, in Pdf or word format, to the Human Resources Manager at Médecins sans Frontières (MSF) France through email to  msff-blantyre-recruitment@paris.msf.org. Please use the subject line “Hospital Logistics Manager, Your Full Name,” and ensure that each file is appropriately labelled, such as “CV – (Name)”. Please note that incomplete applications will not be considered. Indicate only the Position and Your Full Name as the Subject Line of the email.

The closing date for receiving applications is Monday, 22 September 2025 Only shortlisted candidates will be contacted.

MSF is an equal opportunity employer: all applicants will be equally considered under the same criteria and expectations. We encourage all suitably qualified people to apply, regardless of their ethnic, national or cultural origin, age, gender, sexual orientation, beliefs, disability or any other aspect of their identity. MSF does not charge any

application/recruitment or training fees: if ever you are requested to pay any amount to process your application or access employment with MSF, do not pay and please inform the MSF administration on email: msff-blantyrerecruitment@paris.msf.org as soon as possible.