Kusamala Institute of Agriculture and Ecology
Kusamala Institute of Agriculture and Ecology (Kusamala) is a local, non-governmental organization that promotes household-level permaculture and agro ecology systems in Malawi. Through grants and programs, Kusamala conducts outreach, research, and advocacy with the aim to show the viability of permaculture as a local and national agricultural strategy. In a country where approximately 80% of the population are subsistence farmers, Kusamala demonstrates how local resources can meet human needs while improving quality of life both for people and the environment. Kusamala is implementing Better livelihood through sustainable forest management and climate change mitigation Project and Nutrition Smart Community project which are funded by the German Federal Ministry of Economic Development and Cooperation (BMZ) and implemented in partnership with Welthungerhilfe. The projects are being implemented in Mangochi district.
We are currently seeking for a suitable Candidate to fill the following position;
1. Job Title: Finance and Administration Manager
Under the direct supervision of the Executive Director, Kusamala Institute of Agriculture and Ecology, the Finance and Administration Manager shall perform the following specific tasks:
- Supervise and maintain financial and administrative records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports
- Administrative support to management and the Institution
- Support to the project teams under Kusamala in Accounting, Administrative and Financial Matters
- Prepare analytical report and variance reports on Budget and Expenditure on a regular basis to produce reports
- Proper control of the supporting documents for payments and financial reports for projects and the institution.
- Maintenance of the internal expenditures control system
- Review of requisitions and registers of goods receipts and make budget checks for requisitions and vouchers.
- Facilitation of information flow, coordination of schedule and other logistic arrangements
- Lead the preparation and organization of meetings, workshops, seminars, outreach activities etc.
- Ensure daily administrative and secretarial support to the Executive Director, including daily correspondences, maintenance of filing system, printing and photocopying, updating official travel and leave plan, and event list.
- Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data
- Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons
- Provide Financial advice to the Executive Director in order to aid decision making
- Prepare detailed cost estimates and participate in budgeting, analysis and projections as required,
- Supervise the finance and administration team
Required skills and experience
- Proven experience in project accounting and finance and management of multiple projects
- Experience working with German funded projects
- Strong qualitative, quantitative and accurate data entry skills
- Negotiation and people management skills
The ideal candidate;
- Must possess a bachelor’s degree in Accounting and Finance obtained from an accredited institution, or a qualified accountant with ACCA, ICAM or CIMA
- Have a minimum of 5 years of experience working with donor funded projects
- Must have a valid driving license.
If interested and meet the above criteria, please send your application to: recruitment@kusamala.org and cc info@kusamala.org The application should include a cover letter and curriculum vitae with three traceable referees and should be received not later 31st March 2025. Please indicate in the subject of your email the position you are applying for. Only shortlisted candidates will be acknowledged. Kusamala’s salaries and benefits are commensurate with experience and qualifications.