Finance and Administration Manager

The Civil Society Education Coalition (CSEC) formed in July 2000 is an alliance of 82 diverse independent and voluntary organizations that include non – governmental organizations, community based organizations, trade unions and faith based Organizations that promote quality and equitable education in Malawi. CSEC envisions ‘a society where all people enjoy the right to education that promotes equity, relevance, accessibility, quality and critical thinking’.

The Coalition is fully registered with the Malawi Government under the Trustees Incorporation Act (Cap. 5:03 of the Laws of Malawi). The Coalition is also registered with Nongovernmental Organization Board of Malawi the Council for Non-Governmental Organizations in Malawi.

CSEC seeks to recruit a highly motivated and well experienced person to take up the position of Finance and Administration Manager. The position is based at the head office in Lilongwe and reports directly to the Executive Director.

Key Responsibilities:

Finance 

• Design, develop and update financial, procurement and administrative policies and procedures
• Ensure that the finance and administration units comply with laid down policies, procedures and regulations
• Ensure that all operational services are audited for their efficiency and effectiveness on a regular basis, and that suitable risk management arrangements are established
• Co-ordinate the annual audit and follow-up on recommendations and action points raised by auditors
• Organize the preparation, approval, and execution of budget and ensure adequate budget control practices
• Develop and maintain sound financial reporting systems to facilitate effective financial management and strong internal control mechanisms
• Ensure an effective internal control system is maintained and adheres to statutory and fiscal requirements
• Ensure effective financial management and coordination with all CSEC partners and funders for efficient implementation of CSEC’s projects
• Record, analyze and report project accounts accurately in accordance with generally accepted financial standards and procedures
• Carry out supervision work to ensure that projects financial management systems are functioning appropriately, including the periodic review of project financial management reports for financial performance with special attention to value for money issues
• Analyze financial and operating data and prepare management reports, periodic and annual financial statements of project accounts

Administration 

• Oversee planning and coordination of administrative procedures and systems
• Support recruitment and training of personnel
• Oversee procurement functions of the organization, including managing list of approved suppliers and service providers
• Oversee transport management system of the organization
• Ensure all operations of the organization comply with policies and procedures
• Ensure that there is adequate and conducive office environment for all staff (furniture, security and safety, equipment and supplies)
• Ensure the safe custody and security of all organization’s assets including vital records
• Oversee management of fixed asset register, filling and archiving system is maintained Ø Manage support staff

 Qualifications, Knowledge, Competencies and Skills 

• A bachelor’s degree in Accounting/Finance
• Professional accountancy qualification such as ACCA is a must
• At least seven years’ experience in financial and administrative management, three of which must be in a management position at an NGO or managing donor funded projects
• Those with professional training in Administration and Human Resource Management will have an added advantage
• Computer skills and familiarity with accounting software such as QuickBooks, SAGE is essential
• Experience in the design and implementation of financial management systems, including financial and management reports
• Ability to multi task and work under pressure
• Experience in coordinating budgeting processes, managing budgets and monitoring and supervising administrative processes
• Good oral and written communication skills
• Ability to think strategically, with strong analytical and problem solving skills
• A team player

Remuneration

Remuneration will be commensurate with CSEC salary structure.

Disclaimer

The position is immediate so only candidates who are immediately available may apply.

 Interested applicants should submit application letter together with a four-paged curriculum Vitae with names and contact details of three referees, not later than 11^th September, 2023. The application letter and CV should be addressed to the Executive Director, CSEC, P.O. Box 30736, Lilongwe but be only sent via email to: csecjobs905@gmail.com.