BOOKKEEPER/ADMIN POSITION AVAILABLE ON LIKOMA ISLAND

What experience do you need?

• A minimum of 3 year’s work experience as a bookkeeper (preferable in the tourism sector)
• Excellent computer literacy
• Excellent communication skills
• Experience with Xero accounting program is preferable
• Payroll experience, atleast 2 years requirement
• Must move to Likoma Island

Starting date 01^st of October or immediately if available

Purpose:

The primary purpose of this role is to maintain the administrative requirements of Kaya Mawa, a legal entity within the group located in Malawi, and to oversee the smooth functioning of day-to-day operations. In this role, the individual will serve as the right hand to the General Manager, ensuring complete reliability in handling all designated tasks. The person in this position will be fully responsible for the administration and operational duties outlined below and must ensure that these tasks are completed accurately and within the required timeframes.

This role demands a proactive and detail-oriented approach to manage the essential administrative functions while supporting the General Manager in all operational matters. As such, the individual must demonstrate a high level of trust, accountability, and dedication to the success of Kaya Mawa’s operations.

Scope of work:

 Petty cash maintenance and Control:

• Manage the petty cash for the lodge efficiently to ensure funds are available for necessary expenditures.
• Maintain a daily petty cash logbook, recording all cash transactions, and conduct regular cash counts to ensure accuracy and proper control over cash flow
• Ensure daily scanned copies of items purchase by cash, including purchase invoices, quotation, receipts and petty cash voucher signed by General Manager with all transactions being well documented and same are sent to accounting team for Xero updates.
• Ensure that each petty cash voucher is approved and signed off by the General Manager before disbursement, and that all transactions are accurately documented.
• Maintain proper segregation of duties by ensuring that no single individual has control over all aspects of petty cash handling (e.g., disbursement, approval, reconciliation).
• Perform weekly reconciliations of petty cash In Xero, comparing physical cash on hand with recorded transactions in the logbook and accounting system.
• Conduct the monthly petty cash count in the presence of the General Manager to ensure control, proper oversight, accountability, and accurate petty cash declaration.

Payroll Computation

• Assist in computing the payroll accurately.
• Ensure compliance with all statutory and labour laws regarding payroll deductions, including PAYE, FBT, WHT for casual labour.
• Work closely with General Managers in case of change
• Collaborate with the finance team to ensure payroll journal entries are recoded accurately in the accounting software.

Inventory Management:

• Maintain and organise the stock control at the store.
• Ensure proper requisition book are maintained for food both guest and staffs that are going out to the kitchen
• Understanding and Managing the Bar consumption at the Bar and the store to ensure correct consumption.
• Ensure that each item in the store have a bin card to record a real time movement.
• Ensure Bin cards are properly updated and match both physical and system inventory counts.
• Regular audit bin cards to confirm your team accuracy and ensure they reflect correct stock levels between the system, bin cards amount and actual stock.
• Ensure that any wastage, spoilage, or theft is documented and reported to management (both finance and operations) immediately.
• Implement and maintain security measures to prevent control issue, theft and loss of inventory hence restricting access to the store to all individual.
• Monitor stock usage to identify any unusual patterns or discrepancies that could indicate stock mismanagement.
• Ensure Stock count for each items are well performed, detailed and documents at month end to provide sufficient information to perform the consumptions amount and help in the monthly accounts.

All applications must be sent to recruitment@greensafaris.com

(No telephone or WhatsApp applications will be accepted – please do not apply if you have less than 3years experience in the various tasks).