Administrative Assistant

Careers Consulting Limited

Job Title: Administrative Assistant

Location: Blantyre, Malawi

We are excited to invite applications from qualified and motivated individuals for the position of Administrative Assistant. The ideal candidate will be responsible for providing administrative and procurement support to ensure the smooth and efficient running of office operations.

Key Responsibilities

  • Oversee daily office operations, including managing supplies, equipment, and utilities.
  • Handle incoming and outgoing communications such as emails, phone calls, and correspondence.
  • Serve as a professional point of contact for clients, visitors, and stakeholders.
  • Organize meetings, prepare agendas, take minutes, and follow up on action items.
  • Maintain accurate records, filing systems, and databases.
  • Provide administrative support to management and staff, including report and document preparation.
  • Arrange travel and accommodation for staff when required.
  • Support planning and coordination of company events and meetings.
  • Monitor and manage office inventory and ensure timely replenishment of supplies.
  • Support procurement processes by sourcing quotations, preparing purchase requests, and liaising with suppliers.
  • Maintain a supplier database and ensure timely processing of payments for approved purchases.
  • Ensure compliance with company procurement and administrative policies.

Qualifications and Experience

  • Diploma or Degree in Business Administration, Management, Procurement, or a related field.
  • Minimum of 1 year’s experience in administration, procurement, or office management.
  • Strong organizational, communication, and multitasking skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • High attention to detail and ability to work independently with minimal supervision.
  • Possession of a Driver’s license will be an asset.

How to Apply

Interested candidates who meet the above requirements should send their application letters together with a detailed Curriculum Vitae, to Jobs@careersmw.com by Wednesday, 8th October 2025.