Flames Group Holdings
Vacancy Advertisement
Administration and Tender Executive.
We are a diversified and fully integrated conglomerate. The Group’s interests span a range of sectors in Malawi and across Africa. We are looking for a skilled candidate with good problem-solving ability for the position of Administration and Tender Executive.
The applicant must be VERSATILE with the following skills:
- Tender Management: Search for new business bids, review proposal requirements, and track active tenders through their entire life cycle
- Document Compilation: Draft, format, and organize accurate bid submissions, pricing schedules, and compliance checklists
- Administrative Support: Maintain digital files, update supplier databases, and schedule meetings or briefing sessions
- Cross-Functional Coordination: Work with sales, finance, and legal teams to gather required information and ensure bids meet strict deadlines
- Compliance & Reporting: Follow internal governance rules, local procurement laws, and produce progress reports on submitted bids
Other responsibilities:
- Office Management: Oversee daily office operations, manage supplies inventory, and handle facility or equipment maintenance requests.
- Scheduling & Coordination: Manage executive calendars, schedule appointments, organize meetings, and prepare meeting rooms or video links.
- Document & Data Handling: Maintain organized physical and digital filing systems, draft reports, and record meeting minutes.
- Communication: Serve as the primary point of contact for internal staff, external vendors, and clients via phone and email.
- Financial & HR Support: Assist with basic expense tracking, budget preparation, and employee attendance or onboarding record
Requirements:
- Bachelor’s degree in Business administration/ Purchase and Supply
- 3 years of relevant professional experience in Administration, Finance
- Excellent written and verbal communication skills.
- Good interpersonal skills.
Please send your current CV, cover letter and copies of certificate before 31st September, 2026 to: e-tronix.mw@yandex.com.