Resource Mobilisation & Administration Officer

Our valued client, The Gender & Justice Unit, a mission-driven organization, is looking to engage a dedicated and high-performing professional to support its growing portfolio of work. The position offers an opportunity to work in a purpose-led environment where innovation, accountability, and impact are highly valued.

Job Details

Position Summary

The Resource Mobilisation & Administration Officer leads GJU’s fundraising, donor engagement, and administrative coordination functions. The role supports proposal development, donor reporting, partnership management, and internal administration, while contributing to the organisation’s long-term financial sustainability and institutional strengthening in line with the GJU Strategic Plan.

Key Responsibilities

Resource Mobilisation & Donor Engagement

• Lead donor mapping, prospect research, and funding pipeline tracking aligned with GJU’s strategic priorities
• Coordinate development of concept notes, proposals, and budgets in collaboration with programme and finance teams
• Maintain a donor database and funding calendar
• Support donor reporting processes, including narrative and compliance documentation
• Coordinate donor communications, meetings, and follow-ups

Administration & Organisational Support

• Coordinate recruitment logistics, onboarding, and staff documentation
• Oversee office administration, assets, logistics, and service providers
• Maintain personnel files, leave records, and HR documentation; support payroll preparation
• Coordinate staff training, professional development, and paralegal network logistics
• Coordinate travel arrangements, meetings, and events
• Support safeguarding, SEAH, Code of Conduct, and whistleblowing administration
• Supervise support staff (reception, driver, office assistant, etc.)

Strategic & Institutional Support

• Support implementation of GJU’s sustainability and localisation strategy
• Contribute to organisational learning, documentation, and annual planning
• Support audits, due diligence processes, and donor assessments

Required Qualifications & Experience

• Bachelor’s degree in Development Studies, Business Administration, HR, or related field
• Minimum 3 years’ experience in resource mobilisation, administration, or NGO operations
• Strong proposal writing and donor communication skills
• Knowledge of NGO compliance and donor requirements
• Excellent organization coordination, and interpersonal skills

How to Apply

If you are a results-oriented professional with a strong commitment to gender justice and institutional strengthening, The Gender & Justice Unit invites you to apply for this role. This position offers a meaningful opportunity to contribute to a growing, mission-driven organisation while strengthening its sustainability and operational effectiveness.

Please submit your CV, a cover letter detailing your relevant technical experience, and copies of your academic qualifications to jobs@careersmw.com

Closing Date: Applications will be reviewed on a rolling basis until Monday, 16th February 2026.

Note: Only shortlisted candidates will be contacted. The Gender & Justice Unit is an equal opportunity employer and encourages applications from qualified individuals regardless of gender or background.