Internal Compliance Assistant/General Services Assistant  

The Common Market for Eastern and Southern Africa (COMESA) is a Regional Economic Community comprising of 21 African states’ which have agreed to promote regional integration through trade development and transport facilitation as well as development of their natural and human resources for the mutual benefit of all their people. Its vision is to be a fully integrated economic community that is prosperous, internationally competitive, and ready to merge into the African Economic Community. In order to realize its vision and objectives, COMESA has also established several semi-autonomous institutions based indifferent Member States to support integration agenda. One of such semi-autonomous institutions is The COMESA Federation of Women in Business (COMFWB) which is based in Lilongwe, Malawi. More information can be obtained from the COMFWB website www.comfwb.org and the COMESA website www.comesa.int

COMFWB was established in recognition of the critical role women play in economic development and the need to ensure their full inclusion in regional integration efforts. Its mandate is to champion the improvement of women’s economic conditions and facilitate their equal participation in national and regional economies. COMFWB serves as a facilitative, coordinative, and catalytic platform, creating an enabling environment for women-owned enterprises to thrive within COMESA and beyond. It provides a forum for knowledge exchange and promotes enterprise growth through targeted interventions such as technical assistance, capacity building, access to finance, export promotion, market research, and investment facilitation.

To advance its strategic objectives, COMFWB is seeking to recruit qualified and experienced professionals to join its Secretariat in Lilongwe, Malawi. These positions offer an opportunity to contribute to a transformative agenda that empowers women entrepreneurs and strengthens regional economic integration. Applications are sought of qualified and experienced professionals for the 3 below vacant positions:

JOB VACANCY TWO:  INTERNAL COMPLIANCE ASSISTANT / GENERAL SERVICES ASSISTANT

JOB TITLE: Internal Compliance Assistant / General Services Assistant
GRADE:  G7
SALARY SCALE : From COM $8,299.00 to COM$12,031.00 per annum
INSTITUTION: COMFWB, COMESA Federation of Women in Business
DUTY STATION: Lilongwe, Malawi
CONTRACT DURATION: Five (5) years with the possibility of extension upon satisfactory performance. Includes six (6) months probationary period.
REPORTING TO: Chief Executive Officer

2.1 SCOPE OF WORK

Support the office of CEO in undertaking the following:

1.  Roles & Responsibilities‍

• Financial processing and verification. Verify all payments and expenditure for completeness and compliance with COMFWB financial rules and regulations.
• Procurement processing and verification. Verify all procurement processes for completeness and compliance with COMFWB/COMESA procurement rules and regulations.
• Internal Control Monitoring. Assist in monitoring compliance with financial policies, procedures, rules and regulations across COMFWB Secretarial.
• Policy implementation and support. Help implement financial compliance initiatives and provide procedural guidance to management and staff regarding      COMFWB financial rules and regulations.
• Budget support. Assist in preparations of budgets, monitor expenditure to ensure they remain within authorized levels, and update budget utilization plans.  
• Record keeping and reporting. Maintain proper records of books of accounts and ensure all financial documents and data are safely stored and managed. This will also involve assisting with the preparations of financial statements and reports.
• Assisting monitoring revolving fund implementation and provide quarterly report to Management
• Assisting the following up of outstanding internal and external audit recommendations.

2.2 MINIMUM QUALIFICATIONS AND EXPERIENCE

The applicant should have the following qualifications:

• Minimum Diploma in Business Administration, Public Administration, accountancy or Social Sciences from a recognized university.
• At least five (5) year experience in administrative support at a management or human resource level; and
• Experience in providing administrative support to executives and their teams.
• A Degree in the relevant field will be an added advantage.

4. WORKING LANGUAGE REQUIREMENT FOR THE POSITIONS

Applicants Must be fluent in either English or French or Arabic (speaking and writing). A combination of any two or all these languages will be an added advantage.

5. ELIGIBILITY FOR APPLICATION

Applicants for the position must be citizens of a Malawi or any COMESA Member country resident in Malawi and should not more than 55 years of age at the time of submitting the application. Qualified female candidates are highly encouraged to apply.

6. MODE OF APPLICATION

All applications MUST be submitted to the COMFWB secretariat on the prescribed COMESA APPLICATION FORM which can be accessed at the following COMFWB  website: http://www.comfwb.org and COMESA website: http://www.comesa.int/Opportunities, COMESA Job Application Format.

Applications should contain the applicant’s Curriculum Vitae, present and permanent address, telephone and fax numbers, e-mail and details of the applicant’s motivation for applying for the position and other information that the applicant considers appropriate including when he/she is available to assume duties. It shall  also include details (including contact addresses and telephone numbers) of at least three (3) references.

 All applications must be sent electronically to jmasanche@comesa.int with the position being applied for in email subject line. Only short-listed candidates will be  contacted.

All applications must reach COMFWB secretariate electronically by 18:00 on 4th february, 2026 and addressed to following.

Chief Executive Officer
COMFWB SECRETARIAT
OAK House 1, Third Floor
P.O. Box 1499
Lilongwe
Malawi
Email: jmasanche@comesa.int

All applications must reach COMFWB Secretariat by 4th February 2026, 5 pm CAT