Clinician Coordinator

KEY ACCOUNTABILITIES / RESPONSIBILITIES

• Maintain an up-to-date database of all clinicians at MLW, including their current registration status with Medical Council of Malawi (MCM).
• Serve as the main point of contact for international clinicians arriving in Malawi/MLW for the first time, ensuring their formal registration with MCM is completed.
• Oversee the clinical induction process for new Principal Investigators (PIs), guiding them through to final registration.
• Collaborate with the clinical manager to process the registration and renewal of all clinicians with MCM at MLW.
• Coordinate all Continuing Professional Development (CPD) activities, ensuring compliance with MCM regulations and maintaining CPD compliance among all MLW clinicians.
• Provide hands-on clinical support to MLW units as needed, becoming familiar with clinical operations in the Stroke Unit, HDRU, CIU, and QECH AETC.
• Act as a liaison, and administrative coordinator between investigators and ancillary departments within and outside MLW, as well as study sponsors and regulatory bodies.
• Review, update, and develop protocols, Standard Operating Procedures (SOPs), and clinical procedures to align with current best practices, seeking approval from the clinical manager for any changes or new implementations.
• Assist the clinical manager with recruiting, supervising, and appraising study clinicians as appropriate.
• Coordinate the timely provision of clinical attire and equipment, such as coats, shoes, and stethoscopes, in collaboration with the clinical manager.
• Facilitate the operation of QECH/MLW research unit user groups by organizing meetings, coordinating activities, and tracking action items.
• Promote and support professional development and training for clinical staff; identify training needs and work with the training officer and clinical manager to arrange appropriate training.
• Monitor clinical equipment inventory and participate in the training of staff on new equipment and techniques as needed.
• Conduct site visits to ensure clinical staff compliance with regulatory standards, including GCP, NMCM, and MCM requirements.
• Oversee the management of MLW rooms, ensuring a safe and supportive work environment, coordinate with the clinical and facilities managers on maintenance, redecoration, and pest control in core clinical areas.
• Help organize and facilitate clinical training events, such as CRIT, conferences, workshops, and meetings.
• Perform any other duties as reasonably assigned by the line manager.