Administration & Logistics Officer

PYXUS

JOB OPPORTUNITY

ADMINISTRATION & LOGISTICS OFFICER

Pyxus Agriculture (Malawi) Limited is a subsidiary of Pyxus Interational Inc. a trusted provider of responsibly sourced, independently verified, sustainable and traceable agricultural products and ingredients, operating in Malawi servicing the needs of its shareholders and their customers.

A job opportunity has arisen at Pyxus Agriculture Limited for the position of Administration & Logistics Officer tenable at Chilanga Farm Block in Kasungu.

Job Summary

The Administration & Logistics Officer will be responsible for the creation and tracking of work orders and spares purchase orders, monitoring spares deliveries and usage, maintaining stock records, and compiling maintenance cost and usage statistics for individual farms and equipment.

Key responsibilities include (but are not limited to):

• Creating work orders to support daily operations of the workshop.
• Ensuring that all necessary approvals for work orders are obtained.
• Liaising with Stores Clerks regarding the issuance of spare parts.
• Generating Purchase Requisitions for spares and service orders in consultation with the Workshop Supervisor.
• Tracking and reporting all spares and service order deliveries to the Workshop Supervisor and coordinating with the Procurement Department at Head Office on the progress and closing of purchase orders.
• Reporting any delays in supply to Workshop Supervisor.
• Maintaining an electronic register of all PR/PO timelines, from initial order to final delivery, and providing weekly updates to the Workshop Supervisor:
• Monitoring and reporting weekly on individual equipment and farm spares usage and associated costs.
• Tracking and reporting weekly stock balances to the Workshop Supervisor.
• Maintaining records and track schedules for all major maintenance activities on farm equipment and machinery, in liaison with the foremen, and submit weekly reports.
• Recording and submitting monthly reports on all major equipment and machinery breakdowns, in collaboration with the Workshop Supervisor.

Qualifications, Experience, Skills and Knowledge:

• Diploma in Logistics & Supply Chain Management or a related field.
• Minimum of 3 years’ relevant experience
• Mechanical knowledge of agricultural machinery/equipment and spare parts is an added advantage
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Working knowledge of SAP, particularly in work order creation and reporting.
• Good communication and inter-personal skills.

If you are qualified and interested, please send your application clearly marked “Administration & Logistics Officer” to the address below, no later than Tuesday, 28 October 2025.

The Human Resources Services Controller
Pyxus Agriculture Malawi Limited
P.O. Box 40048
Kanengo
LILONGWE 4.
E-mail: mwrecruitment@pyxus.com

Only shortlisted candidates shall be contacted.