Supply Chain Coordinator

The Opportunity

Save the Children is seeking a proactive and experienced Supply Chain Coordinator to support the implementation of the Green Climate Fund (GCF) project in Malawi. This role plays a key part in ensuring the effective, efficient, and compliant delivery of procurement, fleet, and warehouse operations, in alignment with both Save the Children and donor standards.

Reporting directly to the GCF Finance Manager, with a dotted reporting line to the Country Office Supply Chain Manager, the Supply Chain Coordinator will manage all supply chain functions—focusing on procurement planning, market analysis, contract management, inventory control, and logistics coordination. The role will work closely with the Project Management Unit (PMU), Project Implementation Units (PIUs), and the Country Office Supply Chain team.

This is an exciting opportunity for a supply chain professional with strong procurement and logistics expertise to contribute to a climate resilience project that supports vulnerable communities across Malawi.

Key Responsibilities

Procurement

• Lead and manage all procurement activities under the GCF project, ensuring compliance with Save the Children and donor regulations.
• Ensure that “Value for Money” principles are applied across all sourcing processes.
• Develop, monitor, and update the GCF Procurement Plan, and ensure timely procurement of goods and services in line with project timelines.
• Establish and manage Framework Agreements and supplier contracts for key goods and services.
• Maintain an up-to-date Procurement Tracker and contribute to quarterly Benefit Analysis Framework (BAF) reports.
• Support the achievement of procurement-related KPIs and raise risks through the Risk Management Report mechanism.
• Train and support staff and partners on procurement policies, tools (e.g., ProSave), and compliance standards.

Inventory & Stock Management

• Ensure proper receipt, storage, documentation, and dispatch of inventory, including materials handled by PIUs and warehouse teams.
• Supervise warehouse activities, including spot checks and system reconciliation using Total Inventory Management (TIM).
• Coordinate timely monthly stock reporting under the GCF SOF and ensure expired stock is tracked and reported.
• Train warehouse staff on inventory procedures, particularly related to programme supplies and Gifts-in-Kind (GIK).

Fleet Management

• Oversee the management of vehicles and motorcycles assigned to the GCF project in accordance with SCI fleet standards.
• Work with Fleet Officers to monitor vehicle use, fuel consumption, servicing schedules, and maintenance.
• Ensure all drivers are properly briefed and compliant with SCI driving policies and safety procedures.

Filing & Reporting

• Implement standard SCI supply chain filing systems (including SharePoint) across all relevant offices.
• Ensure all procurement and logistics documentation is accurate, complete, and filed in line with SCI and donor guidelines.
• Produce and share monthly supply chain reports with the GCF Finance Manager and CO Supply Chain Manager.
• Ensure audit-readiness by maintaining well-documented and organised files for all procurement and logistics processes.

Systems, Tools & Compliance

• Promote compliance with Save the Children’s procurement and supply chain policies and procedures.
• Provide technical support to staff using ProSave for requisitions, ordering, and tracking.
• Support the digitisation of supplier catalogs, framework agreements, and price lists in ProSave.
• Engage with suppliers to ensure their readiness to operate in SCI’s online procurement system.

To be successful, you will bring/have:

• A bachelor’s degree in Supply Chain Management, Procurement, Logistics, Business Administration, or a related field.
• At least 5 years of experience in supply chain or logistics, preferably within the humanitarian or development sector.
• Strong experience managing procurement plans, tenders, contracts, supplier performance, and sourcing strategies.
• Good knowledge of inventory and fleet management systems.
• Experience with SCI systems such as ProSave and Total Inventory Management (TIM) is an advantage.
• Excellent interpersonal, communication, and analytical skills.
• Strong understanding of donor compliance requirements (GCF, ECHO, etc.).
• Commitment to Save the Children’s values, including child safeguarding and gender equality.

The Organisation

Save the Children employs approximately 25,000 people across the globe and works in over 100 countries to help children survive, learn, and be protected. We stand for:

• No child dying from preventable causes before their 5th birthday.
• All children learning from a quality basic education.
• No violence against children being tolerated.

We believe great people make a great organisation. That’s why we offer a meaningful and rewarding career, with a collaborative, inclusive work environment. We are also committed to diversity and inclusion and encourage applications from all backgrounds, including individuals with disabilities.

Application Information:

Please attach your CV and a cover letter to your application, including your current and expected salary. A copy of the full role profile is available at: www.savethechildren.net/careers

Save the Children is committed to keeping children safe. Our recruitment process includes rigorous background checks and adherence to our child safeguarding policy. All employees are expected to uphold our global anti-harassment and safeguarding policies.

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