Country Financial Controller

We Effect

Job description

Country Financial Controller

We Effect is a development organisation founded by the Swedish cooperative movement in 1958 to support the development of democratic organisations and societies. In our international development cooperation programmes, we are applying a human rights-based approach supporting people living in poverty to secure their rights.

We Effect works in around 20 countries in Asia, Europe, Latin America and Africa through our regional offices in partnership with local CSO’s, farmer organisations, cooperative federations and other democratic organisations.

For more information, see www.weeffect.se/www.weeffect.org/https://latin.weeffect.org/

Position: Country Financial Controller
Duty Station: We Effect, Lilongwe, Malawi
Reports to: Country Manager in close coordination with Head of Financial Controlling
Supervises: The Administrative Assistant
Liaises with: The Programme/Project Coordinators and the Finance and Administrative Coordinator
Participates in: Global Finance & Compliance Team & Country Management Team meetings.

Overall duties:

The role of the Country Financial Controller is to ensure high-quality financial management and general administration of the Country Office and We Effect operations in Malawi.

Specific obligations:

1. Key Result Area 1: Provide oversight in financial management

  1. Lead and develop the work in the Finance Department according to modern leadership ideas, thus promoting team-working and professional growth and development of its co-workers;
  2. In conjunction with the Country Manager, support the management of programmes and projects administrated by We Effect in Malawi.
  3. Ensure the overall implementation of principles, practices and high-quality accounting procedures in budgeting, accounting and financial reporting of the We Effect Malawi activities;
  4. Continuously review the adequacy of internal control systems in the programmes as with all partners and take steps to improvement when deemed necessary;
  5. Ensure that We Effect Malawi is organized and managed according to guidelines for administration of rules for General and Financial administration and Staff Guidelines and Regulations for We Effect Malawi country office and ensure the accuracy of such documents.
  6. Review, monitor and process monthly financial reports from partner organizations in Malawi vii. Review and consolidated funds requests (amounts requested by partner organisations and amounts required by We Effect Malawi Office) and submit to the Head Office on a bi-monthly basis.
  7. Support staff and partners in the area of financial management and control;
  8. Timely preparation of monthly and annual accounts using corporate accounting system and presentation of financial reports on time;
  9. Ensure that staff payments (salaries, etc.) are made timely; xi. Prepare and submit monthly financial report to the We Effect Global Office

2. Key result Area 2: Year-end processes

  1. Closing year end books for the Country Office and upload in all required platforms.
  2. Closing year end books for Partners.
  3. Review monthly consolidated We Effect Malawi accounts and submit to the Global Finance Office.
  4. Review monthly reconciliations for We Effect Malawi clearing account with the Head office clearing account.
  5. Check and submit monthly reconciliations for Country Office Bank Accounts.
  6. Review annual balance sheet reconciliations.

3. Key Result Area 3: Budget preparation and review

  1. In collaboration with the Country Manager prepare annual budgets of the activities and monitor the periodical reviews of programme budget. Compile programme budgets within the framework given by the respective agreement and in coordination with the Global Office;
  2. In collaboration with the Country Manager, monitor the periodic reviews of programme budget;
  3. Review expenditure within budgetary limits according to financial regulations;

4. Key Result Area 4: Audit Management

  1. Coordinate the annual financial audit process so that the audit deliverables are produced as per contract.
  2. In close collaboration with the Country Manager and the budget holders, follow up on highlighted management report issues within We Effect and the partner organisations.

5. Key Result Area 5: Compliance management

  1. Ensure that all Malawi partners are provided with and have common understanding of financial reporting guidelines and instructions.
  2. Supervise compliance of partners and perform financial assessment of new partners;
  3. Ensure that the Country office complies with grants and donor requirements.

6. Other duties

  1. Supervise funds and assets of We Effect Malawi activities and ensure that all the time there is liquidity, safety and appropriate optimal returns;
  2. Supervise the overall management of the vehicle maintenance and administration;
  3. Contribute to review project documents, proposals, or applications for projects by We Effect Malawi;
  4. Ensure the overall management of the office (services, maintenance, phones, insurance, etc.) is organised, managed and operated in accordance with general office standards and specific standards set by We Effect globally and locally.
  5. Perform any other duties that may be required or requested by the Country Manager and/or the Regional Financial Controller for the smooth operation of programmes and projects supported by We Effect.

Required Qualifications

  • A full professional qualification such as CIMA, ACCA or a bachelor’s degree in Accounting and/or Finance.
  • Master’s degree in a relevant field an added advantage
  • Certified member of Institute of Chartered Institute of Malawi (ICAM)
  • A minimum of five (5) years’ experience working with International NGOs
  • Experience in Financial management, programme/project management and administration
  • Experience of conducting quality assurance on reports and programme documents.
  • Experience of providing capacity strengthening, mentoring, coaching, support and facilitation.
  • Familiarity with Finance packages/systems
  • Excellent communication skills in English, both written and spoken
  • Skills in budgeting and budget analysis
  • Holder of a valid driver’s license

Misconduct

We Effect wants to be alerted on suspected discrimination, corruption or other serious misconduct during the recruitment process. To make us aware, do not hesitate to use our Whistleblowing System.

How to apply:

Interested individuals should sent their Cover letters and CVs to malawi@weeffect.org not later than 11th July 2025. Only shortlisted candidates will be contacted.