Aviation Technical Services Limited
Aviation Technical Services Limited is seeking an administrative assistant to join our fast-growing, highly progressive workplace. The ideal candidate will be expected to be a self-starter, someone who is able to work with minimum supervision, efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.
About Our Workplace:
Aviation Technical Services Limited is based at Kamuzu International Airport in Lilongwe.
The company is involved in aviation maintenance, acquisition of parts and training. To ably discharge its duties.
The company requires the services of the administrative assistant whose duties will include the following
Responsibilities:
The successful candidate will be responsible for the following.
- Provides administrative support to ensure efficient office operations.
- Maintains physical and digital filing systems.
- Answers official phone calls and directs callers to appropriate personnel.
- Schedule appointments, and assists clients and other visitors.
- Responds to emails and other digital queries and correspondence.
- Managing the human resource section of the company
- Drafts and edits letters, reports, and other documents.
- Inputs and updates information in databases and spreadsheets.
- Prepares meeting agendas and takes minutes.
- Coordinates logistics for meetings, including room setup and catering.
- Uses word processing and presentation software to create and edit documents.
- Operates and maintains office equipment, including printers, copiers
- Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
- Researches as requested and compiles and summarizes information for reports or presentations.
- Works closely with other administrative staff and supports other colleagues as needed.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Presents a positive and professional image for the organization.
- Salary and Benefits: Not less than what the Government recommends but may increase depending on what the successful candidate will have to offer.
Educational and professional qualifications
- Malawi School Certificate of Education or equivalent, and diploma from a recognizable institution in Human resource related field.
- A minimum of three years’ experience.
Other requirements
- Valid National Identity Card
- Curriculum Vitae
- Traceable referees (3)
Mode of application: Applications must be submitted either online to recruit-ment@avtechservices.org or the address as indicated above .
Closing date is 5th May 2025 before16:00Hrs