Assistant Financial Accountant

Public Procurement & Disposal of Assets Authority (PPDA)

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The Public Procurement & Disposal of Assets Authority (PPDA) was established by an Act of Parliament to regulate the procurement and disposal of Public Assets in Malawi.

PPDA mission is to provide a professional, efficient, and effective regulatory, monitoring and oversight function on all public procurement and disposal matters. To accomplish its mission, PPDA is inviting applications from suitably qualified and experienced candidates to fill the following vacant position.

Job Title : Assistant Financial Accountant

Grade : PPDA 8

Location: PPDA Offices, Lilongwe

Purpose of the Job

Reporting to the Financial Accountant, the Assistant Financial Accountant will be required to assist in preparing, developing and analyzing key financial information to ensure that Management makes well-informed decisions as well as participate in the formulation of the annual budget and monitoring its implementation.

Key Duties and Responsibilities

Specifically, the Assistant Financial Accountant will be required to perform the following duties and responsibilities.

  • Maintaining the cashbook
  • Managing petty cash
  • Prepare monthly bank reconciliation
  • Conduct regular data validation and integrity checks within the Sage 300 ERP system
  • Manage accounts payables and receivables within the Sage 300 ERP system
  • Assist in preparing budget, forecast and financial projections leveraging Sage 300 ERP’s reporting capabilities
  • Participate in preparation of audit schedules – Perform detailed reconciliation of financial transactions and accounts within the Sage 300 ERP systems.
  • Capture and reconcile data in the accounting system – Utilize Sage 300 ERP’s reconciliation tools to automate and streamline the reconciliation process where possible
  • Filling financial documents
  • Check daily voucher list and cheque dispatch list
  • Maintain creditors and debtors’ registers
  • Check payment and receipts cashbooks
  • Balance and updating Ledgers
  • Participate in preparation of audit schedules
  • Capture and reconcile data in the accounting system
  • File and provide custody of accounting documents for the Head Office and Regions
  • Assist in producing periodic Fixed Assets movement schedules and registers
  • Assist in preparing reports
  • Ensure that all statutory obligations are met as they fall due, e.g. salaries, taxes, Pension contributions, licenses, subscriptions
  • Approve all batches before they are posted in the accounting system.
  • Oversee the preparation of General Ledger Account reconciliations.
  • Facilitate and monitor bank transfers and payments.
  • Ensure that debt collection is up-to-date and payment to creditors is done in a proper manner.
  • Lead in the preparation and implementation of internal and external audits.
  • Any other duties assigned from time to time.

Qualifications and Experience

  • Applicants must have a Bachelor’s Degree in Accountancy, Commerce or Business Administration with at least 3 years’ of relevant experience in cost and financial accounting
  • Must have experience in Accounting Packages specifically Sage 300 ERP
  • Must be a member of ICAM

Requisite Knowledge, Abilities and Skills

  • Self-starter, focused and attention to details
  • Ability to meet deadlines
  • Knowledge of legislations and regulations on Public Finance management
  • Ability to work cooperatively and effectively with others
  • Ability to give and follow oral and written instructions.
  • Ability to work with minimum supervision
  • Integrity and honesty

Mode of Application

Qualified candidates with the specified qualifications, experience, knowledge, abilities and skills should submit their application letters and certificates together with detailed Curriculum Vitae with names and contact details of at least three traceable referees by 26th April 2025, to the Director General, Public Procurement and Disposal of Assets Authority, Private Bag 383, Lilongwe 3. Email: recruitment@ppda.mw.

Only shortlisted applicants will be acknowledged.

PPDA is an Equal Opportunity Employer and encourages applications from all qualified individuals regardless of race, colour, sex, language, religion, political or other opinion, nationality, ethnic or social origin, disability, property, birth, marital or other status or family responsibilities.