Planning, Monitoring, Evaluation and Programme Coordination Specialist

United Nations Development Programme (UNDP)

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Background and Organizational Context

Under the guidance and supervision of the Deputy Resident Representative (DRR), the PMEPC and Specialist ensures the effective development and implementation of country programme document M&E plans, coordinates  project annual work planning and Integrated Work Planning (IWP) processes, sets minimum M&E requirements and enhanced standards for the Country Programme and project and initiates thematic and cross-cutting reviews and evaluation to improve the efficiency and effectiveness of UNDP’s contribution to development results.

The PMEPMC Specialist will liaise with the Independent Evaluation Office regarding monitoring and evaluation approaches and methodologies, ensuring that UNDP meets the minimum requirements and ensures high quality standards for monitoring and evaluation.  The PMEPC Specialist works in close collaboration with programme and Operations Team in the CO, UNDP Evaluation Office staff at regional and HQ levels, Government officials, and the members of project-related planning and evaluation reference groups to ensure that programme/project formulation and evaluation activities are carried out according to UNDP policies and procedures and that findings/interventions and recommendations are implemented and followed up.

The PMEPC Specialist represents UNDP in the United Nations Monitoring, Evaluation and Learning Group (MELG) and works with the Resident Coordinator’s Office (RCO) to ensure effective UNDP contribution to UN-wide planning, monitoring, evaluation, and reporting processes.

The Malawi CO reconstituted a new Programme Management Support Unit (PMSU) in 2023.  The PMEPC, monitoring and evaluation officers, partnership and knowledge management analyst make up the PMSU.  The PMEPMC will lead and coordinate the work of the PMSU, including the direct and matrix management of the teams.

Position Purpose
The key results have an impact on the overall effectiveness and success of UNDP’s interventions and activities in achieving the country’s development and the MDGs. Effective implementation of PME policies and strategies, as well as efficient management of the PME processes, enhance the organization’s capacity and credibility in implementation of highly effective programmes with strong impact.
Duties and Responsibilities
Implementation of PME policies, strategies and procedures focusing on the achievement of following results:
  • Lead the development and implementation of the UNDP Country Programme Document Monitoring and Evaluation plan.
  • Contribute to United Nations Sustainable Development Cooperation Framework monitoring and evaluation framework development and implementation through existing UN coordination mechanism.
  • Ensures that Evaluation Resource Center and transparency dashboard is updated regularly.
  • Lead and coordinate the process of project quality assurance.
  • Provides technical assistance to programme staff, implementing partners and other stakeholders on PME.
Ensures effective Management of the PME processes in the Country Office, focusing on achievement of the following results:
  • Ensures that the established guidelines on programme/project M&E for different project component are followed.
  • Regularly reviews performance indicators and reports produced by different programme units and programme partners and suggests any changes if necessary.
  • Closely monitors and reports on results and progress made regarding the programme/project implementation and alerts programme staff on any shortcomings which need to be addressed.
  • Analyses and evaluates data including the CO M&E database as well as HACT onsite review reports to ensure achievement of expected results and recommends corrective actions when necessary.
  • Provides support to programme staff to ensure that Annual Work Plans (AWPs) are prepared in line with the harmonized format, sufficiently and on time, ensuring a close review of indicators and means of verifications in the M&E framework.
  • Effectively coordinates Annual Result Oriented Planning Processes.
  • Sets up operations arrangements for collecting, analyzing, and reporting project data and for investing in capacity building to sustain and improve the M&E function of the CO.
  • Assists programme staff in the introduction of new and innovative approaches and methods in project PME.
  • Maintains and updates a database of developmental indicators their values and sources of data.
  • Quality assures project status reports for management, donors, programme reviews, etc;

Ensures facilitation of knowledge building and knowledge sharing for transformational change in monitoring and evaluation focusing on achievement of the following results:

  • Identification and formulation of PME findings, lessons learned, success stories and recommendations to be integrated into the country office’s broader knowledge management efforts.
  • Collaboration and coordination with other UN agencies, government agencies, NGOs, and other organizations on monitoring and evaluation issues.
  • Organization and conduct of results-oriented monitoring and evaluation training in the Country Office and to IPs, if necessary.
  • Participation in evaluation community remaining abreast of latest development and professional norms, standards, tools and methodologies; and
  • Assistance in improving communication and information sharing on PME within CO; Collaboration with the Communications Unit and programme staff as appropriate in the selection and dissemination of statistical results.
  • Organize period programme management team meeting.
  • Promotes and supports innovation and digitization across the CO in collaboration with relevant units and projects.

Ensures effective UNDP contribution to UN-wide PME and reporting processes:

  • Participates in the UN wide Monitoring, Evaluation and Learning Group (MELG).
  • Actively participates in the development, implementation and monitoring of the UNSDCF M&E plans.
  • Works in liaison with UN MELG to ensure that periodic programme and UNSDCF reviews are carried out in line with UNSDCF’s established policies and procedures.
  • Coordinates UNDP’s inputs into the UNSDCF Joint Work Planning and Annual Review processes.

Provide leadership and coordination to the Programme Management and Support Unit 

  • Ensures coherence and coordination within the PMSU teams.
  • Establishes efficient and effective work processes within the PMSU to ensure seamless support to portfolios and the CO management.
  • Direct management of M&E Officers and contribution to the performance management of members of the PMSU.
  • Create platform between programmes and operations teams to facilitate delivery of country programme.
  • Achieve Results: Consistently strive to meet or exceed excellence standards.
    • LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
  • Think Innovatively: Propose new ideas, approaches, and solutions to problems.
    • LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems.
  • Learn Continuously: Keep abreast of new developments in one’s professional area.
    • LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences.
  • Adapt with Agility: Seamlessly adapt to working within new situations or contexts, with new people, and in different ways.
    • LEVEL 3: Proactively initiate and champion change, manage multiple competing demands.
  • Act with Determination: Not give up in the face of adversity and setbacks; demonstrate resilience and composure.
    • LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results.
  • Engage and Partner: Demonstrate and encourage teamwork and co-creation internally and externally to achieve joint objectives and results.
    • LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
  • Enable Diversity and Inclusion: Fully accept and value all people, creating an inclusive environment.
    • LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity.

People Management 

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies 

Business Direction & Strategy

  • Strategic Thinking
    • Ability to develop effective strategies and prioritized plans in line with UNDPs objectives, based on the systemic analysis of challenges, potential risks, and opportunities, linking the vision to reality on the ground, and creating tangible solutions.
    • Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP
  • Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.

Business Development

  • Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
  • Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
  • Evaluation:
    • Ability to make an independent judgement based on set criteria and benchmarks –
    • Ability to anticipate client’s upcoming needs and concerns.

Partnership management

  • Relationship management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.
  • Strategic engagement: Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives.
Required Skills and Experience
  • Advanced university degree (Master’s degree) in international relations, Political Science, Economics or related social sciences OR,
  • A first level university degree (bachelor’s degree) in above disciplines in combination with an additional two years of qualifying experience will be given due consideration in lieu of the master’s degree.
  • 5 years of relevant experience (with master’s degree), or 7 years (with bachelor’s degree), at the national and international level in international development issues both in the field and HQ.
  • Experience in monitoring and evaluation in a large organization
  • Background experience in the analysis of socio-economic issues and related policy matters.
  • Experience in the usage of computers and office software packages, experience in handling of web-based management systems
  • Proven experience in organization and conduct of results-oriented monitoring and evaluation training to staff and/or implementing partners

Language requirements

  • Fluency in oral and written English and Chichewa
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Posting Date
08/07/2024, 12:52
Apply Before
23/07/2024, 05:59

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