Procurement Officer

Northern Region Water Board

The Northern Region Water Board is a Parastatal Organisation that was established in 1996 under the Water Works Act, Cap 72:01 of the Laws of Malawi. The core mandate of the Board is to supply potable water to urban, peri-urban, and upcoming market centers in the Northern Region of Malawi.

The Board seeks to recruit suitably qualified persons to fill the following vacant positions tenable at Head Office in Mzuzu.

PROCUREMENT OFFICER (GRADE RANGE P3-P1) ONE POSITION

Duties and responsibilities

Reporting to the Procurement Manager, the Procurement Officer will be supporting the Procurement Manager in undertaking various procurement processes including evaluation of suppliers, management of contracts, and management of procurement records. The specific duties for the Procurement Officer shall include the following:

  • Compiling lists of goods and services required and their specifications in liaison with user departments and recommending the appropriate procurement methods.
  • Processing direct importation of goods including obtaining licenses, customs clearing and arranging for shipment using the most economical mode of transport.
  • Studying market trends and making recommendations for coping with negative changes on the market.
  • Undertaking procurement of goods and services and following up all outstanding deliveries.
  • Establishing and managing stock re-order levels for fast running goods in liaison with the Stores Officer.
  • Supervising procurement processes for goods and services procured at Zone and scheme level.
  • Analyzing reports on procurements done at zone/ scheme level and making recommendations for improvements where there are shortfalls.
  • Assisting the Procurement Manager in preparing procurement documents.
  • Preparing monthly, quarterly, and annual procurement reports for submission to the Procurement Manager.
  • Providing on the job training to Assistant Procurement Officers and Procurement Assistants.
  • Identifying procurement risks and recommending mitigation measures to the Procurement Manager.
  • Preparing price lists for use during budget preparation processes.
  • Participating in evaluation of bids and proposals for supply of goods and services.

Qualifications and Experience

  • A Bachelor’s Degree in Procurement and Supply Chain Management or equivalents obtained from a recognised institution.
  • A minimum of 5 years’ experience in procurement or supply chain management in a large and busy organisation
  • A registered and practicing member of Malawi Institute of Procurement and Supply (MIPS)

Other Required Attributes

  • Strong computer skills including web-based procurement management systems
  • Good communication skills (oral and written)
    Strong teamwork and interpersonal skills
  • A high level of integrity and professionalism

Terms and Conditions

The Board shall offer an attractive package (commensurate with qualifications and experience) which includes salary, medical insurance, water allowance, and membership to a Contributory Group Pension Scheme.

Method of Application

Application letters together with detailed Curriculum Vitae, copies of certificates or notification of results and at least three traceable referees must be submitted to the following address: –

The Chief Executive Officer
Northern Region Water Board
Kawiluwilu House, Bloemwater Street
Private Bag 94
MZUZU.

Application letters should reach the Chief Executive Officer not later than 31st May 2024. Only shortlisted applications will be acknowledged.

NORTHERN REGION WATER BOARD IS AN EQUAL OPPORTUNITY EMPLOYER.

FEMALES ARE ENCOURAGED TO APPLY