Stores Assistant

Northern Region Water Board

The Northern Region Water Board is a Parastatal Organisation that was established in 1996 under the Water Works Act, Cap 72:01 of the Laws of Malawi. The core mandate of the Board is to supply potable water to urban, peri-urban, and upcoming market centers in the Northern Region of Malawi.

The Board seeks to recruit suitably qualified persons to fill the following vacant positions tenable at Head Office in Mzuzu.


Duties and responsibilities

Reporting to the Stores Supervisor, the Stores Assistant shall be responsible for the following duties among others:

  • Maintaining stock re-order levels for fast moving items and reporting to the Stores Supervisor for timely replenishment to avoid stock-outs.
  • Inspecting goods on receipt from suppliers to ensure compliance to technical specifications.
  • Preparing Goods Received Notes (GRN’s) for goods received and ensuring that the goods are accompanied by delivery/consignment notes and invoices from suppliers.
  • Posting information from GRNs into the General
  • Ledger and accounting for stores items.
  • Issuing items from stores to users using dully approved Stores Issue Requisitions.
  • Conducting stock verification to ensure that materials in stores tally with records in the General Ledger and reporting any discrepancies to the Stores Supervisor for remedial action.
  • Ensuring that different types of materials are stocked under recommended storage conditions as advised by manufacturers to avoid losses due to breakages, moisture, and corrosion.
  • Identifying damaged, obsolete, and redundant stocks and submitting reports to the Stores Supervisor for appropriate action.
  • Ensuring safety and security of materials kept in stores by always keeping them under lock and key with adequate safety measures.
  • Ensuring effective warehousing of items on shelves, storage bins, lockable cabinets, stacks, and stockyards for easy access during issuing and stocktaking.
  • Adhering to the provisions of the Corruption Prevention Policy and the Code of Ethics developed by the Board to prevent fraud and theft of items in stores.
  • Preparing monthly stock movement reports for submission to the Stores Supervisor.


  • Malawi School Certificate of Education or its equivalent and a Certificate in Procurement and Supply from the Chartered Institute of Procurement and Supply (CIPS) or recognized equivalent institutions.
  • At least three years experience in a similar position in a large and busy organization.
  • A registered and practicing member of Malawi Institute of Procurement and Supply (MIPS)

Terms and Conditions

The Board shall offer an attractive package (commensurate with qualifications and experience) which includes salary, medical insurance, water allowance, and membership to a Contributory Group Pension Scheme.

Method of Application

Application letters together with detailed Curriculum Vitae, copies of certificates or notification of results and at least three traceable referees must be submitted to the following address: –

The Chief Executive Officer
Northern Region Water Board
Kawiluwilu House, Bloemwater Street
Private Bag 94

Application letters should reach the Chief Executive Officer not later than 31st May 2024. Only shortlisted applications will be acknowledged.