Administrative Assistant

International Maize and Wheat Improvement Center (CIMMYT)

Description

The International Maize and Wheat Improvement Center, known by its Spanish acronym, CIMMYT®, is a not -for-profit research and training organization with partners in over 100 countries.  Please refer to our website for more information: www.cimmyt.org

CIMMYT is seeking a dynamic, self-motivated, and service-oriented professional for the position of Administrative Assistant.  The successful candidate will work in the Sustainable Agri-food Systems Program of CIMMYT and support the implementation two One-CG initiative projects as well as USAID-funded project.

Key Duties & Responsibilities

  • Drafts routine correspondences, email, and memoranda.
  • Types routine activities and occasionally mission and progress reports.
  • Sorts and files documents following standard procedures for ease of access when needed.
  • Conduct procurement in-country to ensure effective and efficient management of the office, in line with CIMMYT’s policies and delegation of authority.
  • Works closely with the CIMMYT headquarters and the Hosting Organization support services team to align the procurement process with pertinent polices.
  • Ensure compliance with agreements between CIMMYT and partner organizations and government agencies. Support renewal process of the agreements as required.
  • Record keeping (virtual and physical) of important CIMMYT Documents.
  • Arrange meetings, workshops, and seminars by supporting travel, visas, and help in deciding for hotel stay for visitors/officials, conference room booking etc.
  • In collaboration with the CIMMYT HQ Risk Management Unit, prepare and implement the Occupational Health and Safety plan to comply with CIMMYT policies and regulations.
  • Support the Administration of vehicles and other equipment.
  • Manage kitchen facilities and supplies and ensure timely replenishment of supplies working with and within the host institution.
  • Oversee office cleanliness and repairs working with and within the host institution policies.
  • Any other activity as required by the supervisor.

Requirements

  • Diploma in administration, Finance, HR, or Operations.
  • Minimum 3 years of experience in working in a multifunctional domain.
  • Experience working in international environments.
  • In-depth knowledge and hands on experience of MS Office especially MS Word and MS Excel
  • Good Analytical and report writing skills.
  • High level of confidentiality and integrity
  • Excellent verbal and written English communication skills.
  • Able to be flexible in taking up tasks outside of regular job responsibilities as required.

Benefits

Candidates must submit the applications via online form available here no later than Tuesday, April 16, 2024 to Human Resources, CIMMYT.

Please note that only short-listed candidates will be contacted.

Women candidates are encouraged to apply.

CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.

To apply for this job please visit apply.workable.com.