Administrative Assistant

Ministry of Education - Improving Secondary Education in Malawi Project

Government of the Republic of Malawi
Ministry of Education (MoE)

The Government of Malawi through the Ministry of Education (MoE) is implementing a project called Improving Secondary Education in Malawi (ISEM) II project with support from the European Union. The financing agreement was signed for a total cost of Euros 55 Million .

The primary goal of this initiative is to provide young people with more equitable opportunities for completing good quality secondary education and development skills. The ISEM II FA initiative encompasses three specific objectives (SOs):

  • Specific Objective 1 (SO1): Facilitate the equitable enrolment of students in secondary education.
  • Specific Objective 2 (SO2): Enhance the quality of secondary education.
  • Specific Objective 3 (SO3): Strengthen the governance and management of secondary education institutions at both central and decentralized levels.

To realize these objectives, the ISEM II FA initiative will use two government-implemented grants: i) A grant dedicated to the soft component focused on quality and governance objectives. ii) A grant allocated for hard component, including infrastructure and equipment.

The expected implementation period of these grants is 36 months.

For the smooth running of the project, the Ministry of Education now invites qualified individuals with required technical competencies to submit applications to fill the following positions:-

Administrative Assistant

A minimum of Diploma in Administration or Secretarial Studies or related field. Candidates with prior administrative practical experience with EU funded projects will have an added advantage

A minimum of Eight (8) years experience in administrative plus logistical management in projects and a minimum of (5) years’ work experience in a donor funded-project such as those funded by the EU, World Bank or African Development Bank or other international donors; excellent written and verbal communication skills; proactive and ability to create a positive experience for others; strong organization and planning skills; excellent time management skills and ability to multi-task and priotise work; computer literacy is a must
for this position. Proficient in MS Office; highly motivated with excellent planning, analytical, communications and interpersonal skills as well as a high level of diplomacy

To be reporting to the Project Manager

For detailed Terms of Reference (ToRs) for the posts please contact: or

The position being applied for should be clearly marked on the envelope. The application should include the following: Curriculum Vitae (with three traceable referees) and copies of certificates. All these should be in a sealed envelope clearly marked “Improving Secondary Education in Malawi (ISEM) II” and submitted not later than 12th April, 2024 in Room No. 8.

The Secretary for Education
Ministry of Education
Private Bag 328

Attention: Director for Human Resource Management and Development