Biomedical Engineer (Short Term Consultant)

Ministry of Health

Reference No/ MoH/ HSJF/ PM/STC/VAC/2024

The Government of Malawi through the Ministry of Health aims to achieve the highest possible level of health and quality of life for its citizens. To achieve this objective, there are different partners that support government in implementing various interventions through various funding mechanisms. One of the funding mechanisms in the health sector is the Health Services Joint Fund (HSJF) which was established in 2015 as a way of pooling Development Partners’ funds to support the health sector by supporting implementation of the Health Sector Strategic Plans.

Operations of the Fund are aligned to existing Government systems and structures. Gaps have been identified in some of the programmes for which services of individual experts to provide services on short term basis are required. The positions are as follows:

The ministry is inviting applications from suitably qualified and experienced persons to fill the following positions

Job Tittle : Biomedical Engineer to Support Development of Physical Assets Management (PAM) System
Duration of Assignment: 60 days
Delivery Period: 1st May 2024 to October 2024 (6 months)
Reporting: The Expert will report to the Director of Health Technical Support Services (HTSS)

2.0 Deliverables
The Expert will coordinate with DHD to achieve full digitization of Physical Assets Management through the development of a PAM System. In addition, together with DHD, conductive consultative feedback sessions with Development Partners and other system users at key stages of system development process. The consultant will also be responsible for keeping HTSS, the HSJF Secretariat and the DPs up to date on the development of the system as well as any challenges encountered. The digitization process will include developing a clear road map and facilitating consultative meetings with stakeholders including DPs to ensure that; (i) information is effectively captured to provide required information as per required system functionalities; and, (ii) there is an effective automated reporting mechanism to monito key asset performance indicators such as routine preventive maintenance due dates, corrective maintenance required, profile of asset
useful life span, availability of consumables for machines including spare parts, and cumulative number of days for which the machine has been out of use. The system will be designed to meet all specifications and requirements as provided by the Department of Health Technical Support Services (HTSS) and other key stakeholders.

3.0 Major Roles and Responsibilities

  1. Coordinate with DHD in collecting requirements and specifications of the PAM system from key stakeholders;
  2. Coordinate with DHD in conducting consultative interface meetings with key stakeholders including, but not limited to the following; HTSS, HSJF Development Partners, HSJF Secretariat, other system users from zones, districts as well as health facilities;
  3. Review specifications of the previous PAM system “Planning and Management of Assets in the Health Service (PLAMAHS)” with a view to learn its strength, weaknesses and areas that require to be improved when designing the new system;
  4. Assess the use of already existing open software for asset management (i.e Open LMIS which has option for asset management);
  5. Provide technical input throughout the development process of the PAM system to ensure the system meets all specifications and requirements and capacity is built within PAM and DHD to ensure sustainability of the system management;
  6. Ensure the developed system is truly open source and that the aspect of sustainability and interoperability with other key systems is addressed throughout the development process;
  7. Provide quality assurance review of system performance prior to, and during testing and user acceptance;
  8. Ensure the system has offline capabilities with data automatically retrieved and updated when connected to internet

4.0 Qualifications and Experience

  1. A Bachelors Degree and Masters Degree in Biomedical Engineering.
  2. At least ten (10) years’ working experience in the health system including experience in physical asset management.
  3. Experience with software development will be an asset
  4. Demonstrated experience in inventory management of medical and none medical equipment
  5. Demonstrated experience in working with or using of asset and medical equipment management systems is a salient advantage.
  6. Demonstrated understanding of process of developing management information systems is an added advantage.

5.0 Selection process and Submission of Expression of Interest
Interested individuals should submit their applications expressing interest in the position and detailing their expertise alongside a Curriculum Vitae with three traceable referees to the following email address: and copy to Applications should be received no later than 5th April , 2024

Full Terms of Reference can be sourced from the Procurement Unit at the ministries Office, room 73 and soft copies can be requested from the emails indicated above.