- Ensure accuracy and timely recording of financial transactions through daily verification of all financial transactions.
- Ensure contractual compliance with organization and Donor financial regulations and requirements on daily basis.
- Monitor the standard operating procedures, systems and controls to ensure efficiency of the Finance functions.
- Review and approve all funds requests for processing according to organization signing and approvals matrix.
- Support users and oversee the performance of QuickBooks accounting system regarding general ledger, payables, and receivables.
- Verify and first-line approve payments and payroll transactions.
- Verify and check payroll transactions.
- Reconciling and closing all receivables on monthly basis
- Ensure efficient and consistent timelines for payroll and statutory deductions submission to the bank and MRA.
- Assist with yearly internal and external audit.
- Manage performance of accounting staff and work closely with district accounting personnel.
- Receiving and reviewing all the projects requisitions from the districts before submitting them for payments
- Review monthly project specific bank reconciliations, to monitor movement of funds of all projects.
- Review and monitor budget versus actual expenditure ensuring that projects are adherent to their budgets and activity plans of the projects.
- Support the costing process during the development of annual budgets, in collaboration with technical leads.
- Support Finance Manager with close-out budgets, assets verification, recording and reporting.
- Carry out asset verifications both at head office and districts.
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Minimum Qualifications and expérience required
- Degree qualified in Finance/Accounting/ACCA
- Have 3 years’ experience in the field of accounting and administrative management.
- Knowledgeable of USAID policies and regulations regarding financial management and compliance
- Strong practical knowledge of accounting information systems particularly Quick Books.
- Good knowledge of local tax laws.
- Experience managing the annual audit and preparing annual financial statements.
Specific Knowledge, Skills and abilities Required.
- Strong planning, analytical, presentation, and reporting skills.
- Strong oral and written communication and interpersonal skills.
- High level of integrity
- Strong computer skills, including advanced proficiency with Microsoft Excel spreadsheets, email, Internet, and Microsoft Windows applications.
- Strong attention to detail and interpersonal communication skills
- Experience of working with donors especially PEPFAR, Global fund and other NGO’s
- Strong interpersonal and communication skills.
- Self-starter with the ability to work with limited supervision.
- Willingness to travel out of duty station and to district offices.
Personal Qualities/Attribute
- Strong organizational and interpersonal skills.
- Ability to work in a challenging environment, under high pressure and ability to cope with tight deadlines.
- Ability to work independently, prioritize work assignments, meet deadlines, and exercise professional judgment in a team set up.
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