Resource Mobilisation & Administration Officer

Our valued client, The Gender & Justice Unit, a mission-driven organization, is looking to engage a dedicated and high-performing professional to support its growing portfolio of work. The position offers an opportunity to work in a purpose-led environment where innovation, accountability, and impact are highly valued.

Job Details

Position Summary

The Resource Mobilisation & Administration Officer leads GJU’s fundraising, donor engagement, and administrative coordination functions. The role supports proposal development, donor reporting, partnership management, and internal administration, while contributing to the organisation’s long-term financial sustainability and institutional strengthening in line with the GJU Strategic Plan.

Key Responsibilities

Resource Mobilisation & Donor Engagement

• Lead donor mapping, prospect research, and funding pipeline tracking aligned with GJU’s strategic priorities
• Coordinate development of concept notes, proposals, and budgets in collaboration with programme and finance teams
• Maintain a donor database and funding calendar
• Support donor reporting processes, including narrative and compliance documentation
• Coordinate donor communications, meetings, and follow-ups

Administration & Organisational Support

• Coordinate recruitment logistics, onboarding, and staff documentation
• Oversee office administration, assets, logistics, and service providers
• Maintain personnel files, leave records, and HR documentation; support payroll preparation
• Coordinate staff training, professional development, and paralegal network logistics
• Coordinate travel arrangements, meetings, and events
• Support safeguarding, SEAH, Code of Conduct, and whistleblowing administration
• Supervise support staff (reception, driver, office assistant, etc.)

Strategic & Institutional Support

• Support implementation of GJU’s sustainability and localisation strategy
• Contribute to organisational learning, documentation, and annual planning
• Support audits, due diligence processes, and donor assessments

Required Qualifications & Experience

• Bachelor’s degree in Development Studies, Business Administration, HR, or related field
• Minimum 3 years’ experience in resource mobilisation, administration, or NGO operations
• Strong proposal writing and donor communication skills
• Knowledge of NGO compliance and donor requirements
• Excellent organization coordination, and interpersonal skills

How to Apply

If you are a results-oriented professional with a strong commitment to gender justice and institutional strengthening, The Gender & Justice Unit invites you to apply for this role. This position offers a meaningful opportunity to contribute to a growing, mission-driven organisation while strengthening its sustainability and operational effectiveness.

Please submit your CV, a cover letter detailing your relevant technical experience, and copies of your academic qualifications to jobs@careersmw.com

Closing Date: Applications will be reviewed on a rolling basis until Monday, 16th February 2026.

Note: Only shortlisted candidates will be contacted. The Gender & Justice Unit is an equal opportunity employer and encourages applications from qualified individuals regardless of gender or background.

Applications submitted through third party apps (including Mvungi Job Application) will not be considered.