Kamuzu University of Health Sciences
NEST360 is a multi-country alliance committed to reducing neonatal mortality through innovative technologies and health systems strengthening. With new funding from the Beginnings Fund, the program is expanding its proven quality improvement (QI) strategies to include maternal health, ensuring integrated care for mothers and newborns. In Malawi, NEST360, implemented by Kamuzu University of Health Sciences, continues to support the Ministry of Health (MoH) by scaling up lifesaving maternal and newborn interventions. This includes: deploying innovative technologies, strengthening clinical and technical capacity, establishing a sustainable supply chain and distribution network. The Beginnings Fund focuses on enhancing maternal and newborn care at secondary and tertiary healthcare levels in Malawi. To drive this mission, NEST360 is inviting suitably qualified candidates to apply for the following position:-
Job Title: Administration Officer (1 post)
Program: NEST360 (Funded by Beginnings Fund)
Reporting To: Country Director
Employment Type: 1-Year Contract (Renewable)
Location: Lilongwe
Position Summary
The Administration Officer who will oversee day-to-day administrative operations while supporting basic financial functions to ensure smooth running of the office. This role is critical in maintaining fiscal integrity, supporting audits, and optimizing resource allocation to maximize impact.
Key Responsibilities
1. Financial Management & Compliance
- Maintain accurate records of all income, expenses, and assets, ensuring compliance with donor rules, organizational policies, and Malawi government laws.
- Monitor budget expenditures, flagging variances and proposing corrective actions.
2. Transactions & Reporting
- Process invoices, payments, and expense reports with proper documentation and approvals
- Track field trip liquidations, ensuring unspent funds are deposited timely.
- Prepare monthly/quarterly/annual financial reports for management and partners.
- Reconcile bank transfers, bank statements, and other accounts.
3. Budgeting & Forecasting
- Assist in developing program budgets, cash flow projections, and financial forecasts
- Collaborate with departments to align spending with program goals.
4. Administrative & Operational Support
- Ensure employee contracts, timesheets, and payroll are processed accurately.
- Safeguard program assets and maintain an up-to-date inventory.
- Organize financial documents for easy retrieval and audits.
Qualifications & Experience
- Education: Bachelor’s Degree in Public Administration
- Knowledge of accounting will be an added advantage
- Experience:
- Minimum 2 years in Administration, accounting/finance, preferably with donor- funded projects (UN agencies experience is a plus).
- Knowledge of financial regulations, VAT, and audit processes.
- Proficiency in accounting software (QuickBooks, SAP, ) and advanced Excel (pivot tables, VLOOKUPs).
- Skills:
- Meticulous attention to detail and strong analytical skills.
- Excellent communication, teamwork, and problem-solving abilities
- Ability to work under pressure, meet deadlines, and multitask
Application Procedure
Interested candidates who meet the above requirements should send their applications in a one PDF file which includes a cover letter, CV with names, emails, and contact of professional referees and copies of relevant certificates to:
The Registrar
Kamuzu University of Health Sciences,
Mahatma Gandhi Road Campus,
P/Bag 360,
Chichiri, Blantyre 3.
Or email to: recruitment@kuhes.ac.mw
Indicate position applied for on the envelope for hard copy applications and indicate the same in the subject line of your email for electronic submissions. Applications should reach the Registrar not later than 29th August 2025.
Only shortlisted candidates will be contacted. Reference check shall be conducted to successful candidates.
Download the PDF from the link provided ADVERT