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LifeCo Holdings
Reporting To: Life Manager and Group Finance Manager
Direct Reports: Office Assistant
Job Overview
We are seeking a mature lady with a highly organized and professional demeanor to fill the role of Human Resource and Administration Assistant. The ideal candidate will have over 4 (Four) years of experience in a busy office environment, supporting executive teams. She will be responsible for providing top-level administrative, HR, and organizational support while maintaining a professional and welcoming office atmosphere.
Key Qualifications
- Degree in Business Administration or Human Resource Management (an added advantage).
- MSCE/IGCSE with strong credits in English.
- Proficiency in computer skills, including Microsoft Office (PowerPoint, Word, Excel).
- Experience with modern communication tools (e.g., Zoom, Teams) and social media platforms.
- Knowledge of Employment Laws, Conditions of Service, and office administration functions.
- Strong organizational, communication, and interpersonal skills.
- Ability to multitask, prioritize, and work under pressure with minimal supervision.
Key Responsibilities
Administrative Support
- Provide high-level administrative and secretarial support to Executives.
- Manage correspondence, diaries, and schedules for Executives.
- Draft routine correspondence and prepare PowerPoint presentations.
- Organize and coordinate meetings, including Board and Committee meetings.
- Handle travel arrangements, accommodations, and itineraries for Executives and Board members.
- Maintain office cleanliness, health, safety, and security standards.
- Manage office supplies, inventory, and procurement processes.
- Supervise administrative staff, including cleaners, messengers, and drivers.
Human Resources
- Assist with payroll processing and maintaining staff records.
- Manage staff benefits, pensions, medical schemes, and leave tracking.
- Oversee employee relations, welfare, and grievance procedures.
- Ensure compliance with company policies and conditions of service.
- Facilitate smooth onboarding for new hires, including inductions and provision of necessary tools.
- Identify training needs and organize staff development programs.
Communication and Coordination
- Act as the first point of contact for clients, vendors, and stakeholders.
- Liaise with vendors, suppliers, and contractors to ensure timely delivery of goods and services.
- Communicate HR-related information to staff and job seekers.
- Maintain effective communication with the Executive Team, Board of Directors, and external stakeholders.
Fleet and Facility Management
- Oversee vehicle registration, licensing, and insurance.
- Manage fuel cards, allocations, and fleet maintenance schedules.
- Develop strategies for fuel efficiency and fleet optimization.
Project and Budget Management
- Track project timelines and progress.
- Monitor office supplies, stationery, and training budgets.
- Process payments and maintain financial records for transparency.
Key Competencies
- Strong written and verbal communication skills.
- Ability to meet deadlines in a high-pressure environment.
- Highly presentable with a professional demeanor.
- Detail-oriented with excellent organizational skills.
- Proficient in Microsoft Office Suite and ICT tools.
- Self-motivated and able to work independently.
Key Relationships
- Executive Team
- Board of Directors
- Clients, Business Partners, and Stakeholders
- Vendors, Suppliers, and Contractors
How to Apply
Send your application to careers@lifeco.mw before the close of business on 11th February 2025. Only shortlisted candidates will be contacted for interviews.