Document Controller

WorkForce Recruitment Services

JOB ADVERT

Workforce Recruitment Services seeks to recruit for the following position for our client.

Document Controller

Core responsibilities

  • Manage deliverables on MDL, SMDLs
  • Control Workflow progress on internal documents, preform Document Control (DC) check and DC reporting Internal and External
  • Initiate Review of external documents and follow up progress in due time
  • Maintain Project Email and Quality check of Correspondence Log
  • Training of project members on Aconex: Project and Project Site
  • Training of Suppliers and Contractors as needed on Aconex
  • Follow up progress and deliverables on the TTO (Technical Take Over) package
  • Ensuring all documents on Detailed Design SMDL are delivered and sent on workflow to the correct team members/externals to secure completion according to plan
  • Reporting status on internal and external documents to ensure each department manager has control of the documentation of their area and the Project Director has overall control of project documentation
  • Set-up the review chains in Aconex in accordance with project deliverables
  • Development and implementation of procedures for DC workflows
  • Championing document control best practice including outside of the DC system to develop project teams structured approach to documentation

Interfaces

  • The Document Controller will interface closely with EDF and SCATEC DC experts
  • The Document Controller will work closely with the Managers of the project work streams and their delegates including Technical, E&S, Finance, Legal and Procurement as well as Corporate Affairs, Permitting and Procurement to provide robust document control , guiding on structuring and efficient use of DC system and reporting
  • The Document Controller will also interface with external users of the DC ensuring exchanges of documents can be controlled, retrieved, time stamped and tracked appropriately with robust meta data discipline

Qualifications and competencies

  • Bachelor’s degree in ICT, Data Management or a related field
  • 5+ years Document Control experience, preferably on EPC/Construction projects
  • Proven experience working with, the life cycle of all documents on a project from start to finish and architectural structure of the DMS flow process
  • Good understanding of Aconex
  • Basic understanding of ISO9001 requirements
  • Fluent both in written and spoken in English
  • French and/or Chichewa advantageous
  • Ability to deliver training on document management system, processes and procedure with all level of stakeholders from senior and experienced to novices
  • Demonstrate understanding in document mapping between Procedures and Project needs
  • Ability to work independently and as part of a team to meet deliverables on time and to high quality
  • Attention to detail
  • Ability to communicate, coordinate with different departments.
  • Analytical skills and judgment to be able to improve processes
  • Intermediate level user of Microsoft (Excel, Outlook, PowerPoint, Outlook and Word)
  • Excellent communicating and training/presentation skills.
  • Must be able to work in a fast-paced and deadline driven environment
  • Must be able to work extended hours when required

Personal characteristics

  • Demonstrated ability to prioritize and handle a substantial workload to agreed time schedule
  • Ability to Identify complex problems, review related information to develop and evaluate options and implement solutions
  • Detail-oriented and capable of driving multiple projects simultaneously
  • Strong oral and written communication skills
  • Strong interpersonal skills, professionalism, and ability to work closely with members of different business groups and functions of a global company at all levels

Mode of Application:

Suitable candidates are required to send their Applications & Curriculum Vitae to   applications2.workforce@gmail.com OR deliver by hand to Workforce Recruitment Services offices, New Naperi, Next to Joy Radio, Blantyre, OR Bingu Stadium Corporate Box E4, Lilongwe not later than 15th April, 2024.

 

Please note that only shortlisted candidates will be contacted.