Evidence Action
Job Purpose
This position exist; to perform general accounting and financial reporting duties for Evidence Action in Malawi.
Duties & Responsibilities
Team Management – 20% of role
- Provide leadership, management, and guidance on the Malawi’s Finance functions.
- Will regularly communicate with program, country, and regional leads to identify capacity needs and oversee Finance function.
- Responsible for developing/refining and regularly reporting on Key Performance Indicators and Metrics to management concerning the teams’ operations and capacity/gaps.
- Represent Finance team in various program meetings.
- Deputize for Senior Manager, Finance & Accounts, ESA when required.
Accounting – 60% of role
- Overall overseer of the Finance activities in Malawi.
- Oversee accurate maintenance of the accounting system by ensuring accurate entries are done and charged to the correct donor.
- Checking the procurement processes and documentations and ensuring compliance
- Prepare payroll seeking approval by the set timelines and ensure staff are paid on time. prepare Timesheet Allocation report on staff costs and billing them accordingly.
- Review monthly schedules, GL reconciliations and ensure the timely monthly close.
- Asset and inventory management. Ensuring periodic audit and constant updates.
- Present an approved cash forecast for the month within set timelines.
- Ensuring all taxes and legal requirements are accurately and timely tracked monthly to ensure compliance.
- Ensuring all other tax related issues and tax related payments are properly tracked and timely submission to legal authorities is done on or before the deadline.
- Review for compliance with donor and organizational policies and guidelines on all payments.
- Provide financial and compliance guideline refresher trainings to all staff.
- Capacity building of Finance and non- Finance staff on compliance in relation to accounting principles and Organizations financial policies.
- Support and spearhead the country’s statutory audit exercise.
- Support the regional finance team on discharging accounting responsibility when required.
- Perform auditing of activities, including reconciling cash, verifying invoices, and reviewing bank statements.
Budgeting, disbursements and accountability: 20% of role
- Participate in program meetings and contribute budget implications of proposed implementation decisions.
- Continuous and effective budget tracking Ensuring proper budget utilization, proper cost allocations communication with program team, full accountability of funds.
- Develop financial accountability documents for all budgeted program activities.
Additional Responsibilities; Any other duties may be assigned.
Requirements
Qualifications & skills
- Over 5 years’ relevant work experience
- Bachelor’s degree in finance related field. Those with Masters will have an added advantage.
- Professional certification in ACCA or CPA, IFAC
- Member of ICAM
- Proven audit management experience in donor funded programs
- Strategic and critical thinker with good analytical and problem-solving skills.
- Confident decision maker who can communicate directions and solutions clearly to both technical and non-technical staff.
- Understanding of the business role (operations and procurement) function within the programs and organization, and to set objectives based on that.
- Great people management and leadership skills
- Proficient in spoken and written English with good interpersonal and communication skills.
The position will be based at our Country Office in Lilongwe and will work closely with in-country functional leads under direct supervision of the Country Director.
Closing date for receiving applications will be on Friday 15th March 2024 by 5pm but shortlisting will be done on rolling basis. Only shortlisted candidates will be contacted.