Human Resources Coordinator

Save the Children International

The Opportunity

Save the Children International is inviting applications from suitably qualified personnel to fill the position of Human Resources Coordinator As a key member of the Country Office Human Resources team, the role holder will be responsible for supporting managers within the country office on Recruitment and Selection, employee orientation and induction, Learning and development, HRIS Management and Generalist HR support.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY:

Recruiting and on boarding

  • Lead on the recruitment and selection process for candidates and consultants including processing and placement of advertisements, longlisting, organizing interviews and preparing interview documents and correspondences.
  • Support quality monitoring, ensuring that job descriptions meet organisational guidelines (including use of correct formats and standards e.g. for Child Safeguarding);
  • Placing job adverts on Internal and external job site as well as other suitable advertising channels.
  • Create long lists of suitable applicants for hiring managers and liaise with them to ensure timely shortlisting is achieved.
  • Ensure the formation of interview questions and offer guidance and assistance to hiring managers on appropriate style and areas.
  • Follow up with all candidate’s post-recruitment, ensuring all receive notification and/or feedback on the outcomes of their application.
  • Facilitate the interview scheduling process including panel availability, ensuring appropriate candidate communication is maintained throughout.
  • Ensure that pre-employment onboarding processes for successful candidates (ie references, police checks, documentation, conditional offer letters, contracts, orientation etc.) are fulfilled.
  • Arrange orientation sessions for newly recruited staff members on Save the Children International (SCI) policies and procedures, and provide them with an orientation package that will contain copies of necessary policies, forms, etc.
  • Maintains probationers list by inputting all new staff data, sending reminders to line managers for confirmation, provide support to line Managers on the process and process confirmation letters timely.
  • Managing staff termination processes in accordance with Save the Children Policies and procedures by ensuring that all termination processes are completed.
  • Prepare staff movement and update for payroll processing on a monthly basis.
  • Submit operational reports to the Human Resources & Administration Director monthly.
  • Any other duties as may be assigned by your superiors.

Child safeguarding

  • Ensure 100% annual compliance in all aspects of the Child Safeguarding self-audit assessment which pertain to recruitment.
  • Embed child safeguarding in all HR work.

Learning and Development 

  • Ensure all staff and new joiners attending SCI mandatory trainings and update records on the same.
  • Maintaining Staff Development Tracking system, ensuring all individuals that attend various trainings are properly recorded and maintained on file and monitoring the implementation of annual staff development plan. This includes providing support in relation to Health and Safety training, Child safeguarding training, fraud training and security training and keeping track of the same.
  • Guide and coordinate the planning, implementation, review and continuous improvement of learning and development aimed at facilitating the achievement of organizational and employee performance objectives as well as continuous professional development of employees.
  • Provide guidance on learning and development processes and facilitate in-house training programs such as orientation and re-orientation programmes.
  • Provide staff with HR guidance on individual development opportunities arising from performance review feedback and personal career development interests.

Human Resources information System (HRIS)

  • Maintain the HR information system (HRIS) by making sure new employees hired through Oracle are reflecting in Core HR.
  • Accurately update records in HR Oracle relating to changes in staff employment
  •    Provide support to staff on any issues arising from employee self-service and manager self-services in HR Oracle

Other Duties

  • Submit operational reports monthly.
  • Provide HR generalist support to Lilongwe office and surrounding districts.

In order to be successful you will bring/have:

  • Bachelor’s degree in human resources management, Public Administration, Business Administration or any relevant qualifications

EXPERIENCE AND SKILLS

  • Minimum of 4 years’ experience in recruitment and selection
  • Proven operational HR track-record – experience of providing generalist HR service to managers across a full range of HR issues.
  • Must be familiar with Malawi Labour laws.
  • Excellent skills in handling and advising on complex people management issues.
  • Good attention to detail
  • Good facilitation skills and ability to deliver induction briefing/training.
  • Strong communication (written and spoken), and interpersonal skills in English.
  • Experience of a range of assessment techniques (including assessment centres)
  • Excellent skills to effectively manage multiple priorities.
  • Ability to influence to comply with SCI policy and procedures and meet organisation demands.
  • Qualified HR professional focusing on employment, staffing, recruitment and selection.
  • Ability to work in a team and collaboration in a complex environment, problem solving.
  • Demonstrated ability to plan and organise self and deliver quality results to customers.
  • Knowledge of various recruitment systems including social media recruitment
  • Proactive to build and improve on existing procedures.
  • Understands and believes in Save the Children’s mission and vision, commits to its objectives and will to adopt Save the Children’s methodology and framework.

Location: Lilongwe

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

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