Procurement Officer

Applications are invited from suitably qualified candidates of Malawian Nationality to fill existing positions at the Competition and Fair Trading Commission (CFTC).

Introduction

Background Information
The Commission and Fair Trading Commission is a body corporate established under Section 4 of the Competition and Fair Trading Act Chapter 40:09 of the Laws of Malawi.

The Commission is a quasi-judicial body whose mandate is to regulate, monitor, control, and prevent acts or behaviour which are likely to adversity affect competition and fair trading in Malawi.

The objective of the Commission is to create an enabling environment for the private sector by promoting effective and air competition thereby strengthening efficiency of production and distribution of goods and services, securing the best possible conditions for the freedom of trade, safeguarding consumer welfare and setting a favourable operating environment for expansion of the country’s entrepreneurship base.

PROCUREMENT OFFICER (CFT6)
The Procurement Officer shall be responsible for all procurement processes and will be working under the Directorate of Corporate Services by ensuring that all procurements at the Competition and Fair Trading Commission are compliant to the Public Procurement and Disposal of Public Assets Act(No 27 of 2024).

Essential Duties and Responsibilities

These will include but not limited to:

1. Assisting in the preparation and implementation of the Commission’s Annual Procurement Plan in consultation with User Departments and the Finance Department;
2. Preparing procurement documents, including requests for quotations, bidding documents and other relevant procurement documentation;
3. Facilitating the receipt, recording, custody, closing and opening of bids in accordance with established procurement procedures;
4. Providing administrative and secretarial support to Evaluation Committees and other procurement-related committees;
5. Assisting in the evaluation process by preparing relevant documentation and compiling evaluation reports for consideration by the appropriate procurement committee;
6. Preparing purchase orders, contract documents and other procurement correspondence for approved procurements;
7. Following up with suppliers and User Departments to ensure timely delivery of goods, services and works in accordance with agreed specifications and contractual requirements;
8. Checking delivery notes, invoices and other supporting documents to ensure consistency with purchase orders and contract terms before submission for payment;
9. Maintaining accurate and up-to-date procurement records, registers and files;
10. Assisting in monitoring supplier and contractor performance and maintaining records of performance issues;
11. Preparing periodic procurement reports and providing information required for management and statutory reporting;
12. Liaising with User Departments on procurement requirements and providing guidance on routine procurement procedures;
13. Ensuring that procurement activities are carried out in accordance with applicable procurement legislation, regulations and internal procedures;
14. Maintaining an updated database of suppliers and service providers; and
15. Performing any other procurement-related duties as may be assigned from time to time.

Qualification and Competencies

1. Bachelor’s degree in procurement or logistics management.
2. Be registered with MIPS (Malawi Institute of Procurement Supply)
3. Understanding of the Public Procurement and Disposal Act and regulations is essential.
4. Ability to build positive relationship with staff and colleagues. 
5. Excellent ability to set priorities, analyze needs and convert those needs into plans and actions as well as effective time management.
6. Initiative and good analytical skills of works is in accordance with the contract terms and conditions in order to achieve value for money;
7. Problem-solving skills Change management skills and self-awareness.

Appointment and Remuneration
The positions are permanent subject to 3 months’ probation and meeting agreed performance targets. The successful candidates shall be offered an attractive salary and benefits in accordance with the Commission’s Conditions of Service.

Method of Application
Applications including detailed Curriculum Vitae (CV’s), photocopies of relevant certificates, national Identification and names and contacts of at least three (3) Referees should be sent by post or hand delivery to the address below, not later than 30th November, 2026.

The Chief Executive Officer
Competition and Fair Trading Commission
MERA Office Complex, 1st Floor, City Centre
P/Bag 332
LILONGWE 3