Various Positions

Concern Worldwide is a non-governmental, international, humanitarian organisation dedicated to the reduction  of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries

Founded in 1968, Concern works in 25 countries in Africa, Asia and the Caribbean with its headquarters in Ireland. Concern started working in Malawi in 2002 and currently focuses on climate and environment, social protection, gender and social inclusion, sustainable food systems for food security and partnerships. For sustainability and lasting change, our advocacy and influence, people centred and evidence-based approaches focus on system strengthening and resilience building as we seek to address the root causes of poverty.

Concern invites applications from interested candidates qualified for the following  positions;

1. Administration Support Officer – (Maternity cover 1 Vacancy) 

Duration: Six (6) Months 
Duty Station: Lilongwe 

The Administration Support Officer will support the HR and Administration Manager in the implementation of human resource and administrative functions. The Support Officer provides support in recruitment, employee records management, office administration, and general HR operations while contributing to the organization’s effectiveness.

 Tasks and Responsibilities

• Ensure the full procurement process for all administration related supplies, ensuring that the process outlined in Concern’s Procurement Guidelines are followed at all times. Collate the requests from Head office and programmes
• Carry out any float procurements by requesting payments, doing the procurement, submitting the verifying paperwork to Finance
• Assist in recruitment processes, including scheduling interviews and communicating with candidates.
• Maintain and update employee records and personnel files.
• Support the Human Resource and Administration Manager with employee onboarding and orientation activities.
• Assist in preparing employment contracts, letters, and HR documentation.
• Help maintain leave, attendance, and training records.
• Support staff welfare and employee engagement activities.
• Assist in compiling HR reports and maintaining HR databases.
• Ensure confidentiality of employee information.
• Provide administrative support to the office.
• Assist in managing office supplies and inventory.
• Support travel and meeting arrangements.
• Maintain office filing systems, both electronic and physical.
• Receive visitors and respond to routine inquiries.
• Assist in coordinating logistics for workshops, meetings, and events.
• As Concern employee you are responsible for upholding and promoting Concern’s values in the workplace. This includes equality, diversity and inclusion, and role modelling safeguarding.
• Perform other administrative duties as assigned.

 Qualifications 

• Bachelor’s degree in human resource management, Business Administration, Public Administration, Industrial Psychology, or a related field.
• Basic understanding of HR principles and administrative procedures.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• IT and digital literacy, including Microsoft Office and ERP systems (e.g., Unit 4).
• 3 years experience in human resource and administration
• Strong communication and interpersonal skills and good organizational and time management skills.
• High level of integrity and confidentiality and attention to detail.
• Willingness to learn and take initiative and good problem-solving skills.

2. Standby Drivers – Part time (2 Vacancies) 

Duty Station: Lilongwe

The Standby Driver position is an on-call position where the driver will be requested, when necessary, to support the existing Concern Worldwide drivers during times of high workload.

The Standby Driver position is an on-call role in which the driver will be requested, as needed, to support Concern Worldwide’s existing drivers during periods of high workload.

• Drive Concern Worldwide vehicles for programme activities throughout Malawi to facilitate the safe movement of personnel.
• Ensure the safety of staff and resources, maintain vehicles in good condition, and handle and process travel documentation. Ensure the security of passengers in accordance with Concern Worldwide policies and comply with all traffic and other relevant laws, including speed limits.
• Ensure that passengers observe all security measures established by Concern Worldwide, including the requirement to put on seat belts at all times.
• Complete vehicle check sheets and accurately maintain all required documentation, including vehicle logbooks, fuel supply sheets, and any requested reports, submitting them on time.
• Ensure that loads and cargo are secure and transported safely, with all necessary delivery documentation correctly completed. Report any vehicle management issues immediately.
• Ensure the assigned vehicle is kept clean, both inside and outside.
• Ensure the assigned vehicle has all relevant documentation, including a valid Certificate of Fitness (COF) and insurance, and is roadworthy at all times.
• As a Concern employee, you are responsible for upholding and promoting Concern’s values in the workplace. This includes supporting equality, diversity and inclusion, and role-modelling safeguarding.
• Perform any other administrative duties as assigned

Minimum Qualifications:

• A clean valid driving license, trained in defensive driving with a Malawi School Certificate of Education, basic computer skills and able to converse and write in English
• At least 4 years of experience in similar role in an INGO and experience in basic vehicle maintenance
• Must be computer literate

3. Procurement and Administration Intern – (1Vacancy) 

Duration: Six (6) Months
Duty Station: Lilongwe 

The Procurement and Administration Intern will support the Administration and Procurement team in the implementation of administrative support functions. The internship provides practical experience in, employee records management, office administration, procurement and general office operations while contributing to the organization’s effectiveness.

 Specific Intern Outputs

• Help maintain leave, attendance, and training records.
• Assist in compiling HR reports and maintaining HR databases.
• Provide administrative support to the office.
• Support office filing systems, both electronic and physical.
• Receive visitors and respond to routine inquiries.
• Assist in coordinating logistics for workshops, meetings, and events.
• Perform other administrative duties as assigned.
• Support in conducting vendor verification and collecting required documentation
• Participate in the evaluation and review of offers and ensure compliance to both administrative and technical compliance to procurement requirement
• Assist in the preparation of procurement documents; reviewing purchase requests, purchase order preparation and submitting all procurement files to finance
• Ensure all procurement and administration files are filed electronically
• As Concern employee you are responsible for upholding and promoting Concern’s values in the workplace. This includes equality, diversity and inclusion, and role modelling safeguarding.
• And any other duties assigned to you

Qualifications 

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics or any related field.
• Basic understanding of administrative procedures.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Previous internship or volunteer experience is an added advantage.
• Strong communication and interpersonal skills and good organizational and time management skills.
• High level of integrity and confidentiality and attention to detail.
• Willingness to learn and take initiative and good problem-solving skills.

4. Finance Intern – (1 Vacancy) 

Duration: Six (6) Months 

Duty Station: Lilongwe 

Specific Intern Outputs

• The intern will support the finance Support officers in filing all payment vouchers, arranging them before filing in the box files and will ensure that these are correctly stored/archived and that all relevant information exists in those files.
• Ensure scanned documents are clear, accurate, and properly organized.
• Updating the finance documents, labelling and assigning numbers in a chronological order for each box file He/She will offer support to the Finance Support Officers in updating the bank and Cash books
• Update and maintain the organization’s digital filing system.
• Step in the Finance support officer’s role and facilitating participants payment
• Working on accounts reconciliation on weekly and monthly basis
• Supporting the finance staffs in retrieving documents for audit and any other donor/ regulatory compliance review
• Any other additional tasks from supervisor

Qualifications and Experience

• Degree in business Administration/ Accounting or related field
• Those studying towards chartered accounting qualification will have an added advantage
• No Experience required
• Candidate should have good knowledge of Microsoft office packages with a bias in MS excel
• Candidate should have good organisational skills. Ability to put both softcopy and hard copy records in proper order with adequate reference.

How to Apply

Interested candidates, who meet the above qualifications, should send their CV (3 pages maximum including contacts of 3 referees) and Cover Letter to malawi.hr@concern.net with the subject of the email as Human Resource and Administration Support Officer -Maternity Cover or Standby Driver and or Internship. C The deadline for applications is Friday, 16^th October, 2026. Only short-listed candidates will be contacted for interview.

Safeguarding at Concern: Code of Conduct and its Associated Policies  

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards  of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern is an equal opportunities employer and encourages applications from qualified individuals regardless of religion, colour, sex, age, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, gender identity or expression, pregnancy or related medical  conditions. Concern maintains zero tolerance for child abuse, sexual abuse or exploitative acts or threats by our employees, consultants, volunteers, contractors or anyone associated with the delivery of our programs and  services, and take seriously all complaints of misconduct brought to our attention. Anyone with complaints or concerns in relation to safeguarding can submit them via email to safeguarding@concern.net.  Local reporting channels are also available via WhatsApp: +265 885981990 or our Tollfree line: 4848 

Concern Worldwide is an Equal Opportunities Employer